Financial PoliciesPayment & Tax Statement Dates
How Do I Pay My Bill?
How are Added/Dropped Classes Refunded?
How Are Withdrawals Refunded?
Spring 2013: Dec. 5
Picking Up Refund Checks
An email will be sent to your University email account when a refund check is available. Checks are available for pick-up for two weeks from the issued date. You'll need your ID card to receive a refund check.
Third Party Payment Recipients
Contact the cashier's office each semester if you receive tuition reimbursement from a third-party payer – like Texas Tomorrow Fund, DARS or Veteran benefits – to make sure it's paid.
You'll also need to fill out the agreement form and acknowledgement form, and return them to the cashier's office.
1098-T Tax Statements for Tuition
These forms are mailed before January 31, 2013, and are based on a calendar Jan. 1 - Dec. 31. Electronic 1098-T statements arrive sooner than Jan. 31. To receive yours electronically:
1. Sign into Ramlink
2. Select the "1098-T Electronic Consent Form," under Financial Information.
3. Select the first option and click "Submit."
4. You can print the 1098T under "View My 1098-T Forms."
How Can I Pay?
You can pay by mail, in person, by phone or online.
Pay by Mail
Send your payment to:
ATTN: Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105
Please allow 3-4 business days mailing time to make sure the payment is received on or before the due date.
Pay online for current semester with e-Cashier by logging into your Ramlink account.
1. Log in
2. Click on Make a Payment, located under the Financial Information section
3. Authenticate your student ID number, birth date and choose your term.
4. Choose the "pay in full" option once you have logged into e-Cashier.
Pay by Phone
Call 817-531-4456 to pay by phone. The cashier's office accepts Visa, Discover, MasterCard and American Express.
How Do I Access My Account Balance?
The Texas Wesleyan Cashier's Office is paperless. Students may access their account balance through Ramlink, by clicking "Account Summary by Term." Payment reminders and other important account information will be sent to your university email account.
Payment is due by the due date specified. All tuition, fees and other costs should be paid at the Cashier's Office before then. If registration occurs after that date, then payment is due upon registration.Payment plans should be set up by payment due date. If you don't pay on time, you may be withdrawn from your classes. You will be responsible for all past due balances, and if you are reinstated to class, you will be charged a late registration fee when you re-register.
- Fall: Before Aug. 5
- Spring: Before Dec. 5
If you have a past due account, you'll have a hold placed on your student record. If your account is past due, you may be removed from classes, and you are responsible for all unpaid balances. In the event your account becomes delinquent and is placed with an outside agency for collection, all collection and legal fees will be the responsibility of the student.
Change of Schedule - Add/Drop
After registration, you can only change your schedule during the add/drop period. You cannot add classes after the first week of class. Tuition and fee charges for any course dropped before the first day* of class will be totally refunded. Tuition and fees for classes dropped on the first class day are credited using a formula:
*Classes dropped on the same day as class starts will be subject to penalty.
- Courses dropped within 5% of the class calendar days are credited at 80%
- Courses dropped within 10% of the class calendar days are credited at 60%
- There is no refund for any course after 10% of the class calendar days.
If you want to drop all classes, you must withdraw from the University. Check the Withdrawals/Drop Section in the university catalog to learn more.
Fees will not be refunded if you withdraw from the University after the official first day of class.
If you formally withdraw from the University before the end of 20% of class time is up, you are only eligible for refund of tuition and room and board charges, except for select first-time students and Title IV aid recipients.
If you do not follow the University's formal withdrawal process as set by the Office of Student Records
you forfeit your refund. Withdrawal tuition refunds are calculated on a class-by-class basis. For refund purposes, the official first day of class is the first regularly scheduled day of each class in the University's class schedule. To withdraw, students should contact the Office of Student Records
The total withdrawal refund formula:
*Withdrawals processed on the same day as class starts will be subject to penalty.
- 100% credit before the first day* of classes
- 80% credit if 5% or less of the class calendar days
- 60% credit if 5.01% to 10% of the class calendar days
- 40% credit if 10.01% to 15% of the class calendar days
- 20% credit if 15.01% to 20% of the class calendar days
- No credit will be given after 20% of the class calendar days
The University Catalog is the standard for ruling on all policy matters. Please refer to it for more information and more detailed policy descriptions.