News

06/30/2014
16 tips for using email at your new job
  1. Don't use your employer’s email address for anything other than work-related correspondence.
  2. Read email carefully so that you can respond appropriately.
  3. Don’t send confidential material by email.
  4. Use a subject line that reflects what your message is about.
  5. Don’t use abbreviations or text-message jargon in your email. 
    • i.e. BTW, LOL, or smiley faces, and so forth
  6. Use a brief greeting as you might in a letter and include a closing
    • i.e. Dear John, Good morning Mrs. Smith, Sincerely, Yours, Thanks.
  7. Use spell check and reread your message before sending.
  8. Respond to email promptly.
  9. Use typefaces and colors that are appropriate to your workplace.
    • Ask if your office has a style that you should follow.
  10. If you find you are emailing back and forth several times, pick up the phone to settle the issue.
  11. If you forward a message, remove the FW from the subject line.
  12. Change the subject line if the topic of the email changes.
  13. Don't share other people’s email addresses.
  14. Be careful using “reply all.” Consider whether it is necessary that everyone sees your reply.
  15. Don't forward other people’s messages without permission.
  16. Watch the tone of your email. Remember, the person receiving the email can’t see your body language.


Courtesy of the National Association of Colleges and Employers.

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