Generally, the University prohibits the possession, use or distribution of alcohol on the University’s campuses. However, alcohol may be served at University sponsored, student and third-party events with approval. Upon approval, the President's Suite, Trustee Board Room, the Baker Martin House, the Louella Baker Martin Pavilion, the Conference Center of the Wesleyan Law School, and other areas and at such times as deemed appropriate and approved by the president or his or her designee. Approval is required for all events serving alcohol on campus and for all student events whether on or off campus. Typically, the president or vice president for advancement approves University sponsored events. The dean of the law school approves law school events. The dean of students or the vice president for enrollment and student life approves student events. The associate vice president for administrative services and human resources approves third-party facility use events.
The Alcohol Permit Form must be completed and approved for all events on campus and all student events serving alcohol off campus.
Basic Requirements for All Events Serving Alcohol
- A third-party vendor (licensed bartender covered by site liability) sells and/or distributes the alcoholic beverages.
- Neither the sale nor use of alcoholic beverages shall in any way violate state or local laws.
- Alcoholic beverages are not the focus of the activity.
- Advertisements of the event may not use alcohol as a draw.
- An off-duty Fort Worth Police Officer is mandatory for all student and third-party events. The cost is assumed by the event sponsor.
Procedures for Student Off-Campus Events Serving Alcohol
All off-campus student events that are sponsored by the University and serve alcohol must have proper authorization. An Alcohol Permit Form must be completed and approved by the dean of student life or the vice president for enrollment and student life. For approval, the following federal guidelines must be met:
- A variety of non-alcoholic beverages will be conveniently and readily available.
- Adequate food (non-salty preferred) must be provided.
- A carding and labeling procedure must be enforced.
- Alternate transportation arrangements must be available.
- A designated person responsible for compliance, monitoring of the event, and enforcing University, local, state and federal policies or laws.
- All alcoholic beverages must be kept in a secure area.
- An off-duty Fort Worth Police Officer is mandatory for student and third-party events. The cost is assumed by the event sponsor.
Student organizations that violate these policies may be subject to the following sanctions:
- The loss of on or off-campus alcoholic privileges for up to one year.
- The loss of campus reservation privileges for up to three months.
- The student organization or group may be fined $100.
- The organization or group’s president may be fined $50.
At its sole discretion, the University may disapprove the use of alcohol at any event for any reason.