University Policies

Payment & Tax Statement Dates
How Do I Pay My Bill?
How are Added/Dropped Classes Refunded?
How Are Withdrawals Refunded?
Code of Conduct

Payment & Tax Statement Dates

 

Third Party Payment Recipients

Contact the cashier's office each semester if you receive tuition reimbursement from a third-party payer – like Texas Tomorrow Fund, DARS or Veteran benefits – to make sure it's paid. You'll also need to fill out the agreement form and acknowledgement form, and return them to the cashier's office. 

1098-T Tax Statements for Tuition

These forms are available on Ramlink by January 31 and are based on a calendar Jan. 1 - Dec. 31. To download your 1098-T:

1. Sign into Ramlink    
2. Look under "Financial Information:
3. Click "View My 1098-T Forms" and print
How Do I Pay My Bill?

How Can I Pay?

You can pay by mail, in person  or online. 

Pay by Mail

Send your payment to: 

ATTN: Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105

Please allow 3-4 business days mailing time to make sure the payment is received on or before the due date. 

Pay Online

Pay online for current semester with e-Cashier by logging into your Ramlink account.

1. Log in
2. Click on Make a Payment, located under the Financial
Information section
3. Authenticate your student ID number, birth date and 
choose your term.
4. Choose the "pay in full" option once you have logged into
e-Cashier.

How Do I Access My Account Balance?

The Texas Wesleyan Cashier's Office is paperless. Students may access their account balance through Ramlink, select Student Account Statement. Payment reminders and other important account information will be sent to your university email account. 

Payment Policy

Payment is due by the due date specified. All tuition, fees and other costs should be paid at the Cashier's Office before then. If registration occurs after that date, then payment is due upon registration. Payment plans should be set up by payment due date. If you don't pay on time, you may be withdrawn from your classes. You will be responsible for all past due balances, and if you are reinstated to class, you will be charged a late registration fee when you re-register. 

Due Dates for Registration Payments

  1. Fall: August 5
  2. Summer: May 5
  3. Spring:  December 5

Delinquent Accounts

If you have a past due account, you'll have a hold placed on your student record. If your account is past due, you may be removed from classes, and you are responsible for all unpaid balances. In the event your account becomes delinquent and is placed with an   outside agency for collection, all collection and legal fees will be the responsibility of the student. 

Refund Policy

Beginning refund dates per term are posted on the Cashier’s office website.

After the first disbursement of financial aid onto the student account, within 10 business days a refund check will be issued to the student. The student will receive an email to their university email account, telling them the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.

Unless cashiers office is notified by email, checks will be held for pickup for two weeks. After the two weeks they will be mailed to the address on file.

Refund checks will be issued every week for any remaining credits on the student account after the first disbursement.

How are Added/Dropped Classes Refunded?

Change of Schedule - Add/Drop

After registration, you can only change your schedule during the add/drop period. You cannot add classes after the first week of class. Tuition and fee charges for any course dropped before the first day* of class will be totally refunded. Tuition and fees for classes dropped on the first class day are credited using a formula:

  • Courses dropped within 5% of the class calendar days are credited at 80%
  • Courses dropped within 10% of the class calendar days are credited at 60%
  • There is no refund for any course after 10% of the class calendar days.

*Classes dropped on the same day as class starts will be subject to   penalty.

 

How Are Withdrawals Refunded?

If you want to drop all classes, you must withdraw from the University. Check the Withdrawals/Drop Section in the university catalog to learn more. 

Fees Refund

Fees will not be refunded if you withdraw from the University after the official first day of class. 

Tuition Refunds

If you formally withdraw from the University before the end of 20% of class time is up, you are only eligible for refund of tuition and   room and board charges, except for select first-time students and Title IV aid recipients. 
If you do not follow the University's formal withdrawal process as set by the Office of Student Records you forfeit your refund. Withdrawal tuition refunds are calculated on a class-by-class basis. For refund purposes, the official first day of class is the first   regularly scheduled day of each class in the University's class schedule. To withdraw, students should contact the Office of Student Records
The total withdrawal refund formula: 

  • 100% credit before the first day* of classes
  • 80% credit if 5% or less of the class calendar days
  • 60% credit if 5.01% to 10% of the class calendar days
  • 40% credit if 10.01% to 15% of the class calendar days
  • 20% credit if 15.01% to 20% of the class calendar days
  • No credit will be given after 20% of the class calendar days

*Withdrawals processed on the same day as class starts will be subject to penalty.

The University Catalog is the standard for ruling on all policy matters. Please refer to it for more information and more detailed policy descriptions.

 

| Contact Us
Cashier's Office

Phone: 817-531-4456
Fax: 817-531-6570
Email: cashiersoffice@txwes.edu

Office Hours

Monday - Friday      
8:30 a.m. - 4:30 p.m.

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