Executive Director of Facilities Development, Operations and Emergency Services


Executive Director of Facilities Development, Operations and Emergency Services

Human Resources
Friday, October 24, 2013
 
Provides overall leadership and strategic direction for the University’s facilities and campus safety. As the chief facilities officer, provides leadership for the management of facilities and grounds, campus planning and space use, capital project management, design and construction of facility projects, and implementing the University’s physical development plan. As the chief safety officer, coordinates, facilitates, plans, and effectively manages the University’s response to emergencies and safety concerns which includes emergency and disaster preparedness, response, recovery, and mitigation efforts. 
Position Type: Full Time
Department: Facilities Development, Operations and Emergency Services
Reports To: Vice President of Finance & Administration (Karen L. Montgomery)
FLSA Status: Exempt
Location: Main Campus

 

Job Description:

ESSENTIAL DUTIES & RESPONSIBILITIES include the following.

FACILITIES DEVELOPMENT & MANAGEMENT

  • Implement the strategic framework of the University's master plan to a tactical plan for an aggressive campus facilities improvement effort.
  • Facilitate and coordinate all design and construction phases of multiple University capital construction and renovation projects.
  • Monitor construction progress and coordinate all related project documents.
  • Serve as day-to-day point of contact with the planning and design consultants (architects, construction firms, other consultants, vendors) and with the construction firms. Manage their performance and coordinate their services.
  • Manage project scope, budget and schedule while ensuring the integrity and quality of design reflect the University’s image and master plan objectives.
  • Meet with clients to learn of needs and desires and to communicate project status.
  • Serve as the campus liaison in coordinating the maintenance, acquisition, development and sale/rental of all University property and mineral rights, as well as responding to tax and code compliance notices.
  • Ensure effective management and oversight of facilities maintenance and operation of existing facilities. Develop and oversee comprehensive operational and capital budget(s) and ensure maintenance of records, plans and documentation.

CAMPUS SAFETY, SECURITY AND EMERGENCY PREPAREDNESS

  • Oversee the security manager, who manages third-party services including an outsourced security force and alarm systems; administers all aspects of contracts with external vendors; interacts with the campus community and local law enforcement; and, monitors maintenance of University vehicles and equipment.
  • Serve as a key decision maker in campus closings and as a leader for communicating emergency alerts and campus closings.
  • Ensure the safety and health of the workplace. Respond to campus safety and health concerns. Provide a means, such as a safety committee, which allows for employee participation and input. Develop and update policies and procedures and conducts training.
  • Serve as the University’s designated ADA compliance officer by providing direction and services necessary to meet compliance with all state and federal disability legislation and regulations; reviewing complaints and grievances and conducting investigations; writing reports; and, responding to requests for information from federal and/or state Equal Employment Opportunity, Office of Civil Rights and/or disability compliance officials. Provide guidance and counseling to employees and students in matters relating to disability issues.
  • Responsible for directing and managing the University’s safety program to ensure compliance with all regulatory agencies including the Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA). Develop and implement policies, programs and procedures. Monitor progress and recommend improvements pertaining to safety and health, hazardous material disposal and other related issues as required by law or regulation. 
  • Work closely with University leaders and decision makers and external local, state, and national emergency-related entities to develop, implement, manage, monitor and evaluate emergency and safety strategies and plans.
  • Enhance and update the University’s emergency response plan and provide training to University personnel annually, including but not limited to emergency/fire evacuation drills and lockdowns.

ADMINISTRATIVE

  • Report to supervisor and appropriate campus leaders of critical matters in a timely and sensitive manner.
  • Establish and implement short- and long- range objectives and action plans, policies and procedures, and assess effectiveness, making changes as necessary in support of overall department goals. Apply effective methods of service evaluation, assessment and continuous improvement.
  • Prepare, report, and update office assessment in TaskStream and SACSCOC-related initiatives.
  • Participate in national, regional and state professional organizations and conferences.
  • Create and maintain a positive working relationship with faculty, staff, and students within the Texas Wesleyan community.
  • Represent the university’s mission, vision, and values at official functions on campus and within the community to maintain and expand the University's external presence.
  • Review, develop, interpret and enforce policies and procedures to ensure compliance with applicable laws and university policies.
  • Investigate and respond to grievances and complaints as necessary.
  • Other duties as assigned by the Vice President of Finance & Administration.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

  • A Bachelor’s degree is required, preferably in architecture, construction technology, engineering, facilities management or facilities planning. Master’s desired.
  • A minimum of five years of work experience in design and/or construction project management is required. 
  • Professional registration in area related to the design and/or construction industry is desirable. 
  • Demonstrated experience providing successful leadership in facilities management, capital project planning, budget preparation and management, bid and purchasing procedures, staff supervision and the design and construction of large scale capital projects. 
  • Proven, successful experience in emergency prevention, preparedness, training and response related to safety and emergency management.
  • Progressive management and supervisory experience required
  • Five years in the successful management of construction projects, including supervisory or lead responsibility and administering/monitoring of construction contracts.

LICENSES & CERTIFICATIONS

  • Valid Texas driver’s license and acceptable driving record.
  • LEED and PMI desired.

KNOWLEDGE, SKILLS & ABILITIES

  • Outstanding interpersonal and community-relations skills to support a high-profile office with tact and diplomacy.
  • Ability to provide and demonstrate quality customer service.
  • Strong project management and organizational skills with the ability to manage projects and tasks. 
  • Demonstrated credibility to work well under pressure while maintaining a high attention for details.
  • Demonstrated ability to be team player and lead diverse groups of individuals to meet project goals and objectives. 
  • Strong problem solving skills with the ability to resolve design and construction issues on major projects of significant scope and complexity. 
  • Ability to work safely in a construction environment. 
  • Strong working knowledge of MS Office (Word, Excel and Outlook) is required. Knowledge of and/or experience with AutoCAD and MS Projects is desirable.
  • Proficiency with an integrated administrative system and current computer software programs.
  • Fundamental knowledge of data retrieval and report preparation required 
  • Knowledge of the technical aspects of facilities planning and construction.
  • Knowledge of planning and project management practices and techniques.
  • Knowledge of environmental stewardship, including energy use, water use, transportation, recycling, air quality, etc.
  • Knowledge of rules, laws, standards. practices, and ordinances regulating building construction and operation.
  • Knowledge of real estate acquisition, management and disposition.
  • Knowledge of law enforcement techniques, procedures and applicable laws
  • Knowledge of the demands and requirements of senior-level management in higher education.
  • Knowledge of human resources concepts, practices, policies, and procedures.
  • Knowledge of employee development and performance management skills.
  • Ability to manage a portfolio of complex projects on time and within budget. 
  • Strong working knowledge and experience in complex business management strategies and operations of a higher education institution.
  • Ability to apply strategic planning and critical problem-resolution techniques to complex issues relating to University risk management and facilities in a collaborative setting.
  • Working knowledge of building, environmental, life safety and ADA regulations and the ability to analyze new/updated laws.
  • Knowledge of crisis intervention techniques with the ability to react calmly and effectively in emergency situations.
  • Ability to adhere to and enforce University & departmental policies and procedures.
  • Ability to work effectively with a wide range of constituents in a diverse community.
  • Ability to work independently and efficiently with minimum supervision.
  • Knowledge of crisis intervention techniques with the ability to react calmly and effectively in emergency situations.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to maintain a professional appearance and office atmosphere.
  • Ability to provide and demonstrate quality customer service.
  • Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks with minimum supervision.
  • Knowledge of standard office practices and procedures, including filing.
  • Ability to make administrative/procedural decisions and judgments. 
  • Ability to develop, plan, implement, and evaluate programs and short- and long-range goals. 
  • Skill in budget preparation, fiscal management and utilizing resources.
  • Strong organizational skills with the ability to handle multiple tasks.
  • Ability to maintain a positive attitude and good judgment under pressure.

SUPERVISORY RESPONSIBILITIES

Manages two subordinate supervisors – the Director of Facilities Operations, who supervises a total of 13 employees and the security manager who serves as the liaison to the third-party security officers. Also directly supervises one non-supervisory employee in project management and security. Is responsible for the overall direction, coordination and evaluation of this department. Carries out supervisory responsibilities in accordance with the University's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, financial reports, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to Senior Staff, public groups and the Board of Trustees.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to compute rate, ratio and percent and to draw and interpret bar graphs and apply to practical situations.

REASONING ABILITY

Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include color vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Available for evening and weekend activities as necessary. Must be able to move about and between campuses freely, including all office and classroom areas. Able to tour construction sites in order to monitor progress and adherence to project specifications. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Applications will be reviewed until position is filled, with a desired start date of December 1, 2013. Please send a current resume and a cover letter indicating position desired to: hr@txwes.edu, or Office of Human Resources, Texas Wesleyan University, 1201 Wesleyan, Fort Worth, TX 76105.

Contact Information


Office of Human Resources
Oneal-Sells Building, room 110

Phone: 817-531-4403
Fax: 817-531-4402
Email: HR@txwes.edu
Hours: Mon-Fri, 8am - 5pm

Or Find it Here:   Campus Directory
Smaller. Smarter.

Ramlink   |   BlackBoard   |   Email   |   Faculty & Staff   |   Emergencies
Privacy Policy   |   Calendar   |   Maps   |   Employment   |   West Library

A Methodist Institution Since 1890
1201 Wesleyan Street | Fort Worth, TX 76105
817.531.4444 © 2012 All Rights Reserved