|Position Type:||Full Time Staff|
|Department:||Office of Human Resources & Risk Management|
|Reports To:||Director of Human Resources & Risk Management (Kristi Taylor)|
To apply for an open staff position please send a current resume and a cover letter indicating position desired to: email@example.com, or Office of Human Resources, Texas Wesleyan University, 1201 Wesleyan, Fort Worth, TX 76105.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Create and run ad hoc and routine reports – including but not limited to new hire/term notices, training, performance management, benefits, employee and supervisor census, personnel change reports, regulatory reports, etc. – and analyze data to prepare reports for the Director.
Collaborate and communicate effectively with administrators, faculty and staff to provide research, analysis and reporting of employment statistics, internal and external reports, and other reporting needs.
Conduct data and process audits to assess for errors and maintain data integrity. Review and modify departmental processes to ensure data integrity, reliability, validity, accuracy, timeliness, and confidentiality.
Develop testing methodologies and test enhancement bundles of all HR systems to verify if patches can be applied into the Production environment.
Establish and maintain the structure of attributes, code tables, business rules and all other setup functions.
Develop internal surveys, analyze responses and communicate results.
Assist with ongoing database management to include mass data updates and comprehensive database maintenance.
Work in tandem with HR office to maintain the accuracy, validity and integrity of data within the HRIS systems.
Define, document, implement and maintain quality assurance practices and procedures.
Develop, implement and maintain data entry and reporting procedures. Train new system users and existing staff on new processes/functionality.
Develop, review, and test backup and recovery procedures for business continuity.
Conduct market research and benchmarking analysis (salary, benefits, etc.) to ensure the University is competitive with the external market and positions are in line with similar positions internally.
Act as project leader, coordinating and supporting the work of a project or implementation team. Develop project approaches and prepares detailed work plans for the successful and timely completion of projects.
Serve as a liaison between the human resources office and the IT department.
Work with the Director to maintain the department’s budget in Colleague.
Work with the Director in assembling data for University proposals and assist with proposal development.
Assist with major departmental projects, as assigned.
Maintain and update, as necessary, Colleague users access & security classes.
Serve as back-up to the HR assistant in updating the department website (job postings, events, etc.).
Provide back-up support to the administrative assistant & benefits coordinator as assigned by the Director.
Other duties as assigned by the Director.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree required in HR, Management, MIS, Computer Science or equivalent field.
Minimum of two years’ experience in a human resources office using HR software required.
Minimum 2 years' database management experience preferred, including data maintenance, storage, retrieval, analysis and reporting.
System implementation and/or project management experience strongly desired.
Experience with website maintenance strongly preferred.
Experience in training on database or application of policies/procedures preferred.
KNOWLEDGE, SKILLS & ABILITIES
Proficiency with an integrated administrative system and advanced skills using MS Office required. An understanding of HRIS-related databases.
Knowledge of website development and management.
Broad knowledge of PC hardware and peripherals.
Expertise working with spreadsheets and databases to organize, summarize, and analyze data from multiple sources.
Ability to remain current in position with a focus on product and service development, delivery and support, and applying key technologies.
Demonstrated competence in analyzing data and producing specialized reports and/or assisting other end-users in the report development.
Ability to maintain complex records and files.
Proven ability to build, feed, manage and improve database content that results in improved departmental efficiency and success.
Ability to train as well as to explain technical concepts efficiently and clearly to a variety of end-users with different skill levels.
Strong research, technical, statistical, and evaluative skills.
Knowledge of research survey design methods and analytical techniques.
Ability to coordinate, prioritize and monitor projects to completion within established timeframe.
Knowledge of applicable legislation, regulations, standards, policies and procedures within human resources.
Great attention to detail with an eye towards accuracy.
Knowledge of standard office practices and procedures.
Ability to follow University and department office procedures and policies.
Ability to be discrete in handling confidential matters, while complying with privacy/security regulations.
Ability to work independently with minimum supervision.
Ability to work effectively with a wide range of constituencies in a diverse community.
Proven interpersonal skills to provide support in a high-profile office with tact and diplomacy.
Excellent interpersonal skills with the ability to provide and demonstrate quality customer service.
Ability to work independently and in a group setting.
Ability to maintain a professional appearance and office atmosphere.
Strong organizational skills with the ability to handle complex and multiple tasks.
LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write and edit reports, business correspondence, and procedure manuals. Ability to effectively communicate data, technology and programming needs to appropriate offices on campus including Information Technology. Ability to effectively present information and respond to questions from groups of managers, employees, and the general public.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to define problems, collect data, conduct research, establish facts, and draw valid conclusions. Ability to resolve wide ranging complex problems through the use of creative reasoning and logic. Ability to interpret an extensive variety of technical instructions in written or diagram form and deal with several abstract and concrete variables. Ability to read, analyze, and interpret technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Office of Human Resources
Oneal-Sells Building, room 110
Hours: Mon-Fri, 8am - 5pm