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Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Provide receptionist support by: answering phones; greeting visitors; providing information; assisting students in locating/contacting faculty; taking messages; and, routing calls and visitors. 

Provide clerical support by: composing, typing and proofreading correspondence; scheduling meetings; coordinating special events; ordering lunches; processing incoming and outgoing mail; copying documents; establishing and maintaining files, including student files; and, providing word processing support for faculty as time permits.

Provide academic support by developing department’s course schedules; posting room schedules; opening classrooms; releasing student advising holds; collecting and maintaining current faculty schedules; collecting and forwarding syllabi to the dean's office; and, distributing and collecting faculty evaluations.

Supervise student workers and provide administrative support for the Dean's office, as needed.

Assist in the administration of general operations and faculty grants by maintaining enrollment reports and acting as a liaison between admission, student records, financial aid, and the business office.

Initiate and ensure approval of purchase requisitions, verify accuracy of orders upon receipt, and maintain financial records for the math & science departments for operating & restricted funds.

Monitor and order office supplies.

Other duties as assigned by the Dean.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma required.
Two to three years of previous office experience required.
Experience in a University setting desired.

KNOWLEDGE, SKILLS & ABILITIES
Ability to type 40 WPM.
Knowledge of standard office practices and procedures, including filing.
Proficiency with an integrated administrative system and current software programs.
Ability and willingness to learn new office software as needed.
Proficient use of standard office equipment.
Ability to adhere to University and department's office procedures.
Ability to be discrete in handling confidential matters, while complying with FERPA regulations.
Knowledge of rules, standards, regulations, and laws regarding employment and student records.
Ability to work independently in the most efficient manner with minimum supervision.
Ability to work effectively with a wide range of constituencies in a diverse community.
Ability to maintain a professional appearance and office atmosphere.
Strong organizational skills with the ability to handle multiple tasks.
Ability to work well with diverse faculty, staff, and students.
 
LANGUAGE SKILLS Ability to read and comprehend instructions, short correspondence, and memos.  Ability to write  correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other University employees.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must regularly lift and/or move up to 20 pounds. 0 Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT 1 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2 The noise level in the work environment is usually moderate.