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Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Serve as receptionist, answer telephones, greet guests, take accurate messages, screen and handle basic inquiries by providing handouts, computer data and other information frequently sought by students and alumni, and make appointments.

Assist students, interface appropriately and professionally with employers, administration, faculty, alumni, applicants and the general public.

Handle career service requests, concerns and complaints with empathy and patience and make Assistant Dean for Career Services aware of complaints in a timely manner.

Maintain Career Services files, both computer and paper, so documents can be quickly located.

Maintain bulletin boards, keep calendars and postings up-to date on bar association events, and the Career Services library to include books and handouts, without reminding by supervisor.

Maintain Career Services online job postings.  Review, post and keep records of all postings.

Exercise discretion in handling confidential materials and verbal information.

Schedule appointments and coordinate events.

Organize and implement details of seminars, meetings and other functions from small to large groups, including working appropriately with caterers, room set-up audio-visual needs etc.

Provide word processing support using Word, Excel, and other commonly used office software in a timely manner.

Access student and alumni database and perform other types of searches for data not readily available.

Handle reciprocity request from other law schools for their students/alum seeking reciprocity at TWU School of Law.  Request reciprocity for TWU School of Law students/alum from other law schools.  

Manage details relating to records of 750 students, including filing.

Maintain all office files.

Coordinate National Association for Law Placement (NALP) Employment Report and Salary Survey (ERSS) mailing.

Coordinate employer recruitment mailings including postcards and letters.

Store employer recruitment mailing lists in U Drive.

Open, date stamp, and disburse mail and process copy work as assigned.

Maintain Career Services office bulletin board and CSO flyers posted throughout the law school.

Monitor and order basic office supplies and arrange for equipment maintenance.

Work with various law school departments as assigned by supervisor.

Other duties as assigned by the Assistant Dean.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school graduate with emphasis on office skills; some college preferred.
Five years progressively responsible secretarial and/or administrative experience.
Legal secretarial experience preferred

KNOWLEDGE, SKILLS & ABILITIES
Ability to type 45 wpm.
Ability to adhere to University and office policies and procedures.
Ability to schedule and coordinate appointments.
Ability to work independently in the most efficient manner with minimum supervision.
Ability to maintain a professional appearance and office atmosphere.
Strong organizational skills with the ability to handle multiple tasks.
Knowledge of standard office practices and procedures, including filing procedures.
Ability to follow University and departmental procedures.
Ability to maintain a positive attitude and good judgment under pressure.
Proficiency with an integrated system and a desk-top computer including working knowledge of Microsoft Word/Excel and other current software programs.
Proficient use of multi-line phone system and standard office equipment.
Ability to provide and demonstrate quality customer service.
Ability to work effectively with a wide range of constituencies in a diverse community.
Ability to be discrete in handling confidential matters, while complying with FERPA & privacy regulations.
Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks.
Ability to maintain a professional appearance and positive attitude.
Ability to support and adhere to University & departmental policies and procedures.
Proven interpersonal skills to provide support in a high-profile office with tact and diplomacy.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to students, employers and other University employees.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. 0 1 Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 2 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job; the employee is regularly required to stand; walk, sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. 3 The employee must regularly lift and/or move up to 10 pounds. 4 Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 5 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to attend some evenings and weekend activities as necessary.

The noise level in the work environment is usually moderate.