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Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Manage and prepare all accepted student records and data entry information.

Coordinate mailing sequences and maintain student databases.

Organize and maintaining filing system, file correspondence and other records.

Provide data to assist counselors with recruitment process.

Assist receptionist and provide telephone back-up assistance as necessary for the Admission’s Office.

Perform other duties as assigned by the Assistant Director of Admission Operations.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Minimum two years of college education required, bachelor’s degree preferred.
Previous experience in an educational setting preferred.

KNOWLEDGE SKILLS & ABILITIES
Demonstrated proficiency with an integrated administrative system and current software programs required; a strong understanding of databases preferred.
Great attention to detail with an eye towards accuracy.
Fundamental knowledge of data retrieval.
Knowledge of standard office practices and procedures, including filing procedures.
Ability to follow University and Admission office procedures.
Fundamental knowledge of data retrieval.
Proficient use of multi-line phone system and standard office equipment.
Knowledge of standard office practices and procedures, including filing.
Ability to work independently and efficiently to meet deadlines with minimum supervision.
Ability to work effectively with a wide range of constituencies in a diverse community Ability to maintain an organized work space and filing system.
Ability to maintain a professional appearance and office atmosphere.
Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks.
Strong organizational skills and ability to handle multiple tasks.
Ability to type 35 w.p.m. and strong data entry skills.
Ability to be discrete in handling confidential matters, while complying with FERPA regulations.
Proven interpersonal skills to provide support in a high-profile office with tact and diplomacy.
Ability to provide and demonstrate excellent customer service.
Knowledge of standard filing procedures.
Ability to support and adhere to University and departmental policies and procedures.

LANGUAGE SKILLS Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other University employees.

MATHEMATICAL SKILLS Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and distance.

REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.