||Associate Vice President Administrative Services and Human Resources (Steve Roberts)
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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Manages the day-to-day operations of event scheduling and set-up, code compliance, and maintenance contracts.
Negotiates, renews, manages, and terminates leases. In coordination with purchasing, develops standard contracts, negotiates and administers contracts for services.
Coordinates with regulatory authorities, as well as government advisory committees regarding issues such as land use, building code/safety issues, accessibility issues, historic landmark requirements, etc. Represents the University on external community planning advisory bodies.
Ensures quality customer service is provided to the campus community in areas of responsibility.
Reviews work orders to determine work priorities.
Schedules repair, maintenance and installation of University equipment, grounds and facilities to ensure the continuous operation of a safe and clean campus. Manages landscaping, grounds maintenance and cleanliness. Provides for snow or ice removal.
Schedules and coordinates preventative maintenance.
Develops and maintains a comprehensive deferred maintenance list and process.
Works with AVP regarding facilities planning and construction. Evaluates and proposes to AVP properties for acquisition or disposition and assists with the management of such transactions.
Reviews production, quality control, maintenance reports and statistics to plan and modify maintenance activities.
Plans, develops and implements new methods and procedures designed to improve operations, minimize operating costs and affect greater utilization of labor and materials.
Confers with management to resolve maintenance problems and recommends measures to improve operations and conditions of facilities and equipment.
Oversees the development efforts for facility and project management standards. Develops and maintains internal standards for facilities. Oversees selection and provision of furnishings, fixtures, and equipment.
Plans and implements environmental control efforts, including but not limited to the reduction in the use of energy and potable water, reduction in the production of waste, increase in recycling, and the use of renewable energy and recycled products.
Works with the AVP to complete defined objectives and tactical items as outlined in the University's Strategic Plan.
Completes goals, assessment and new initiates using Taskstream.
Prepares and maintains an on-call plan to deal with emergencies or after hours’ requests.
Ensures employees work safely and in full compliance with OSHA regulations.
Requisitions tools, equipment and supplies required for operations.
Directs training and indoctrination of workers to improve work performance and acquaint workers with University policies and procedures.
Prepares and manages department budgets and monitors expenditures of funds.
Reviews analyses of activities, costs, operations, and forecast data to determine department or
division progress toward stated goals and objectives.
Reviews achievements and discusses required changes in goals or objectives resulting from current status and conditions.
Serves on University planning and policy-making committees as requested.
Participates in developing short- & long-range goals and objectives, including the planning and development of new capital improvement programs.
Initiates the consideration of departmental service and program revisions and innovations in cooperation with the AVP and key members of the campus community.
Other duties as assigned by the AVP of Administrative Services & Human Resources.
Manages one subordinate supervisor who supervises a total of thirteen (13) non-supervisory employees in the Maintenance Department. Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
A bachelor's degree from a four-year college or university is required, master’s preferred. Preference in architecture, engineering or related field strongly desired.
Five years of related experience and/or training is required.
Previous supervisory experience required.
Demonstrated experience in budget preparation, bid and purchasing procedures, and expense control required.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of the technical aspects of facilities planning and construction.
Knowledge of planning and project management practices and techniques.
Knowledge of environmental stewardship, including energy use, water use, transportation, recycling, air quality, etc.
Knowledge of rules, laws, standards and ordinances regulating building construction and operation.
Knowledge of architecture, planning, project management and construction practices and techniques.
Knowledge of real estate acquisition, management and disposition.
Demonstrated proficiency using standard office software applications for facilities management systems.
Proficiency with an integrated administrative system and current computer software programs.
Knowledge of the demands and requirements of senior-level management in higher education.
Ability to be discrete in handling confidential matters, while complying with FERPA regulations.
Ability to adhere to University & departmental policies and procedures.
Ability to work effectively with a wide range of constituents in a diverse community.
Ability to work independently and efficiently to meet deadlines with minimum supervision.
Knowledge of crisis intervention techniques with the ability to react calmly and effectively in emergency situations.
Ability to maintain a professional appearance and office atmosphere.
Ability to provide and demonstrate quality customer service.
Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks.
Knowledge of standard office practices and procedures, including filing.
Ability to make administrative/procedural decisions and judgments.
Ability to develop, plan, implement, and evaluate programs and short- and long-range goals.
Skill in budget preparation, fiscal management and utilizing resources.
Strong organizational skills with the ability to handle multiple tasks.
Ability to maintain a positive attitude and good judgment under pressure.
Valid Texas driver’s license.
LANGUAGE SKILLS Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from University employees, Board of Trustees, students and the general public.
MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving mechanical parts and outside weather conditions. The employee is occasionally exposed to high, precarious places.
The noise level in the work environment is usually moderate.
May be exposed to hazardous chemicals.
Occasional exposure to inclement weather and varying temperatures.