8:30 a.m.-4:30 p.m.
It’s always a good idea to make sure you’re familiar with the University’s policies and procedures, they help keep the University organized and running smoothly.
Contact the cashier's office each semester if you receive tuition reimbursement from a third-party payer – like Texas Tomorrow Fund, DARS or Veteran benefits – to make sure it's paid. You'll also need to fill out the agreement form and acknowledgement form, and return them to the cashier's office. Third Party billings are subject to change. Should the billing not payoff the student account, the student is responsible for the balance.
These forms are available on Ramlink by January 31 and are based on a calendar Jan. 1 - Dec. 31. To download your 1098-T:
1. Sign into Ramlink
2. Look under "Financial Information:
3. Click "View My 1098-T Forms" and print
You can pay by mail, in person or online.
Send your payment to:
ATTN: Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105
Please allow 3-4 business days mailing time to make sure the payment is received on or before the due date.
Pay online for current semester with e-Cashier by logging into your Ramlink account.
1. Log in
2. Click on Make a Payment, located under the Financial
3. Authenticate your student ID number, birth date and
choose your term.
4. Choose the "pay in full" option once you have logged into
The Texas Wesleyan Cashier's Office is paperless. Students may access their account balance through Ramlink, select Student Account Statement. Payment reminders and other important account information will be sent to your university email account.
Payment is due by the due date specified. All tuition, fees and other costs should be paid at the Cashier's Office before then. If registration occurs after that date, then payment is due upon registration. Payment plans should be set up by payment due date. If you don't pay on time, you may be withdrawn from your classes. You will be responsible for all past due balances, and if you are reinstated to class, you will be charged a late registration fee when you re-register.
Due Dates for Registration Payments
If you have a past due account, you'll have a hold placed on your student record. If your account is past due, you may be removed from classes, not receive a transcript or participate in graduation. The student is responsible for all unpaid balances. In the event your account becomes delinquent and is placed with an outside agency for collection, all collection and legal fees will be the responsibility of the student.
Beginning refund dates per term are posted on the Cashier’s office website.
After the first disbursement of financial aid onto the student account, within 10 business days a refund check will be issued to the student. The student will receive an email to their university email account, telling them the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.
Unless cashiers office is notified by email, checks will be held for pickup for two weeks. After the two weeks they will be mailed to the address on file.
Refund checks will be issued every week for any remaining credits on the student account after the first disbursement.
After registration, you can only change your schedule during the add/drop period. You cannot add classes after the first week of class. Tuition and fee charges for any course dropped before the first day* of class will be totally refunded. Tuition and fees for classes dropped on the first class day are credited using a formula:
*Classes dropped on the same day as class starts will be subject to penalty.
Financial Aid Adjustment Policy:
Hours of enrollment are reveiwed by the Office of Financial Aid up until the 12th class day for fall and spring terms and on the 3rd day of all summer terms. Your cost of attendance and financial aid awards will be adjusted to your hours of enrollment up to the 12th day of the term.
If you drop or are dropped prior to the 12th class day, you may be required to repay some of or all of the aid disbursed to you.
If you add credit hours prior to the 12th class day, your financial aid package may be adjusted to reflect your increased enrollment.
Some institutional funding requires full time enrollment, therefore, if you drop below full time, this aid will be removed. If you are on the tuition wiaver, and you drop or withdraw, the waiver may be removed. Even though the funding is removed, you may owe the tuition and fee costs.
If you drop credit hours after the 12th class day, your financial aid package will not be adjusted unless youWithdraw from all classes. If you drop hours, you may not meet the renewal requirements for some aid programs. If you withdraw from all courses and you have been awarded Title IV funding, we are required to complete a R2T4 (Return to Title IV) calculation and return funding that is not earned. If we return funding, you may owe a balance at the Cashier's Office. Any unpaid balance must be paid prior registration for a future term.
If you want to drop all classes, you must withdraw from the University. Check the Withdrawals/Drop Section in theUniversity catalog to learn more.
Fees will not be refunded if you withdraw from the University after the official first day of class.
If you formally withdraw from the University before the end of 20% of class time is up, you are only eligible for refund of tuition and room and board charges, except for select first-time students and Title IV aid recipients.
If you do not follow the University's formal withdrawal process as set by the Office of Student Records you forfeit your refund. Withdrawal tuition refunds are calculated on a class-by-class basis. For refund purposes, the official first day of class is the first regularly scheduled day of each class in the University's class schedule. To withdraw, students should contact the Office of Student Records
The total withdrawal refund formula:
*Withdrawals processed on the same day as class starts will be subject to penalty.
The University Catalog is the standard for ruling on all policy matters. Please refer to it for more information and more detailed policy descriptions.
8:30 a.m.-4:30 p.m.