Get your MBA 100% online
Get your MBA 100% online
Get your MBA 100% online

Payment Policies

Take a look at the University's policy about your student account. Have a question? We're here to help. Contact the Office of Financial Aid today or cashiersoffice@txwes.edu

Payment & Tax Statement Dates

Third Party Payment Recipients

Contact the cashier's office each semester if you receive tuition reimbursement from a third-party payer – like Texas Tomorrow Fund, DARS or Veteran benefits – to make sure it's paid. You'll also need to fill out the agreement form and acknowledgement form, and return them to the cashier's office. Third Party billings are subject to change.  Should the billing not payoff the student account, the student is responsible for the balance.

1098-T Tax Statements for Tuition

These forms are available on Ramlink by January 31 and are based on a calendar Jan. 1 - Dec. 31. To download your 1098-T:

1. Sign into Ramlink     
2. Look under "Financial Information:
3. Click "View My 1098-T Forms" and print
How do I pay my bill?

How Can I Pay?

You can pay by mail, in person or online. 

Pay by Mail

Send your payment to: 

ATTN: Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105

Please allow 3-4 business days mailing time to make sure the payment is received on or before the due date. 

Pay Online

Pay online for current semester with e-Cashier by logging into your Ramlink account.

1. Log in
2. Click on Make a Payment, located under the Financial
Information section
3. Authenticate your student ID number, birth date and 
choose your term.
4. Choose the "pay in full" option once you have logged into 
e-Cashier.

  Texas Wesleyan University is partnering with ACI Worldwide to offer online one-time and automatic monthly payments. The service fee covers the cost of processing the payment transaction and the security compliance and certifications requirements that ensure the protection of sensitive and personal consumer data. These fees will appear on your credit card statement.

 

How Do I Access My Account Balance?

The Texas Wesleyan Cashier's Office is paperless. Students may access their account balance through Ramlink, select Student Account Statement. Payment reminders and other important account information will be sent to your university email account. 

Payment Policy

Payment is due by the due date specified. All tuition, fees and other costs should be paid at the Cashier's Office before then. If registration occurs after that date, then payment is due upon registration. Payment plans should be set up by payment due date. If you don't pay on time, you will be withdrawn from your classes. You will be responsible for all past due balances, and if you are reinstated to class, you will be charged a late registration fee when you re-register. Click here to view the De-registration policy.

 

Due Dates for Registration Payments (Excludes Online MBA)

  1. Fall: August 6
  2. Summer: May 5
  3. Spring:  January 3

Delinquent Accounts

If you have a past due account, you'll have a hold placed on your student record. If your account is past due, you may be removed from classes, not receive a transcript or participate in graduation.  The student is  responsible for all unpaid balances. In the event your account becomes delinquent and is placed with an outside agency for collection, all collection and legal fees will be the responsibility of the student. 

Refund Policy

Beginning refund dates per term are posted on the Cashier’s office website.

After the first disbursement of financial aid onto the student account, within 10 business days a refund check will be issued to the student. The student will receive an email to their university email account, telling them the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.

Unless cashiers office is notified by email, checks will be held for pickup for two weeks. After the two weeks they will be mailed to the address on file.

Refund checks will be issued every week for any remaining credits on the student account after the first disbursement.

How are dropped classes refunded?

 

 

Short terms: (Summer 1, Summer 2 and Online MBA)

  • If you drop/withdraw before the beginning of the term start date, through the 3rd calendar day - the refund of charges is 100% of tuition.  There is no refund of fees after class start date.

Beginning the 4th calendar day, there will be no adjust of tuition charges.  100% of the tuition and fees will be due.

To be refunded any fees, you must withdraw or drop prior to class start date

Long terms (spring, fall and summer extended)

  • 0-11 Calendar days based on term start date - 100% refund of tuition and fees
  • 12-15 Calendar days based on term start date - 50% refund of tuition no fees
  • 16-20 Calendar days based on term start date - 25% refund of tuition no fees

Beginning 21st calendar day from term start date there are no adjustment if tuition charges

After Term start date, there is no refund of any fees, including general fees, tech fees and course fees.

To be refunded any fees, you must withdraw or drop before the term start date.

 

Financial Aid Adjustment Policy:


 Hours of enrollment are reveiwed by the Office of Financial Aid up until the 12th class day for fall and spring terms and on the 3rd day of all summer terms. Your cost of attendance and financial aid awards will be adjusted to your hours of enrollment up to the 12th day of the term.

If you drop or are dropped prior to the 12th class day, you may be required to repay some of or all of the aid disbursed to you. 

If you add credit hours prior to the 12th class day, your financial aid package may be adjusted to reflect  your increased enrollment. 

Some institutional funding requires full time enrollment, therefore, if you drop below full time, this aid will be removed. If you are on the tuition wiaver, and you drop or withdraw, the waiver may be removed. Even though the funding is removed, you may owe the tuition and fee costs.

If you drop credit hours after the 12th class day, your financial aid package will not be adjusted unless youWithdraw from all classes. If you drop hours, you may not meet the renewal requirements for some aid programs.  If you withdraw from all courses and you have been awarded Title IV funding, we are required to complete a R2T4 (Return to Title IV) calculation and return funding that is not earned. If we return funding, you may owe a balance at the Cashier's Office. Any unpaid balance must be paid prior registration for a future term. 

How are withdrawals refunded?

 

Short terms: (Summer 1, Summer 2 and Online MBA)

  • If you drop/withdraw before the beginning of the term start date, through the 3rd calendar day - the refund of charges is 100% of tuition.  There is no refund of fees after class start date.

Beginning the 4th calendar day, there will be no adjust of tuition charges.  100% of the tuition and fees will be due.

To be refunded any fees, you must withdraw or drop prior to class start date

Long terms (spring, fall and summer extended)

  • 0-11 Calendar days based on term start date - 100% refund of tuition and fees
  • 12-15 Calendar days based on term start date - 50% refund of tuition no fees
  • 16-20 Calendar days based on term start date - 25% refund of tuition no fees

Beginning 21st calendar day from term start date there are no adjustment of tuition or fee charges

The University Catalog is the standard for ruling on all policy matters. Please refer to it for more information and more detailed policy descriptions.

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