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Frequently Used Forms

Budget, Revenue or Expense Transfer Request
Utilize this form to transfer budget amounts between accounts or departments, to pay another department for goods, services, a donation, or transfer an actual expense if an expense has already posted and needs to be charged to another account.

Requisition Initiation & Approvals: Budget Review
Utilize this form to set up access to view budget and actual expenses in RamLink, to become a PO Initiator, and/or to become a PO Approver. This form is signed by your supervisor and submitted to the Controller (CF Module Custodian).

Employee Travel and Expense Reimbursement
This form is utilized for overnight travel reimbursement as well as general expense reimbursements that have not been charged to the University's P-Card.

Local Mileage and Expense Reimbursement
This form is utilized for local mileage reimbursement and general expense reimbursements. (See Employee Travel and Expense Reimbursement form to submit overnight travel.)

Petty Cash Form
This form is utilized by employees and student workers to be reimbursed for expenses $100 or less (in cash at the Cashier's Office). This form may not be utilized for third-party vendors.

Travel Cash Advance Form
Cash advances for travel are available on an exception basis. Cash Advances are allowed for Study Abroad Travel; for faculty or staff who are traveling with students; or faculty or staff who do not hold University P-Cards and for whom regular reimbursement would be an undue hardship.

Payment Voucher
All disbursements should follow the Requisition - PO - Order - Invoice cycle. For those few payments for which an invoice will not be received, a Payment Voucher may be used.

Wire Request
Wires are typically limited to Study Abroad (i.e. international payments).

Request for New Restricted Account
This form is used to justify the request for a new department code. This form must be approved by the applicable vice-president.

Request for Payment of Honorarium
Use this form to request an Honorarium to a person or organization or a donation to a charitable organization.

Request for Payment of Faculty/Staff Award
Any payment to faculty or staff is considered compensation and must be included in payroll. This form should be submitted to the Payroll department.

Request of Payment of Student Award
Any student award (including those to Student Workers) is considered Financial Aid. Please contact the Financial Aid department with these requests.

State of Texas Hotel Exemption
As a non-profit 501(c)(3) organization, we are exempt from certain hotel taxes.

State of Texas Sales Tax Exemption
As a non-profit 501(c)(3) organization, we are exempt from paying sales tax.

State of New York Sales Tax Exemption
As a non-profit 501(c)(3) organization, we are exempt from paying sales tax.


As a non-profit 501(c)(3) organization, we are exempt from paying sales tax.

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