As required by the Higher Education Act of 1965, Texas Wesleyan University has established minimum standards for eligibility for students who receive financial aid.
The Satisfactory Academic policy is a set of standards that a student must achieve in order to receive federal financial aid. SAP status can also affect eligibility for state and private funding. Evaluation of a student’s academic standing and progress for financial aid eligibility will be made at the end of each academic year.
1. No more than 180 credits may have been attempted at Texas Wesleyan University (this may include all transfer credits.).
2. As a full-time student, 12 credits hours must be earned each semester (Fall and Spring only) and a cumulative GPA of 2.0 or higher must be earned in order to maintain SAP. As a part-time student, 6 credits must be earned each semester with a cumulative GPA of 2.0 or higher.
3. The University will also review a student's pace towards graduation. Pace, or completion rate, is a measurement of the number of hours a student has earned divided by the number of hours attempted. This is a cumulative calculation that is completed at the end of each semester and includes both institutional and transfer hours. Undergraduate students must have a pace (completion rate) of at least 80% (0.80).
4. Transfer credits count as earned credits but do not affect the GPA. Transfer credits do, however, count towards the limit of 180 TEXAS WESLEYAN UNIVERSITY credits and the pace calculation.
5. A full-time student has a limit of no more than 10 semesters; a part-time student of no more than 20 semesters. Only the fall and spring semesters count toward this limit.
6. Withdrawal from a course can affect a student's financial aid eligibility since it is counted as an attempted credit that is not earned. This will affect a student's pace calculation. An Incomplete or a Temporary grade does not count as earned credit and will affect eligibility until credit is earned. SAP cannot be assessed until all incomplete grades have been posted. If a student has a grade of incomplete, he will not be reviewed for SAP and will not be eligible for financial aid until SAP can be reviewed.
Please contact the Office of Financial Aid once a grade has been posted so that SAP can be reviewed. If a course is repeated and cancelled, eligibility may be affected if total credits earned fall below the minimum required. A previous Financial Aid Warning may not be removed by raising a prior semester's GPA through the Repeat and Cancel policy, but financial aid eligibility may be reinstated or continued by raising the cumulative GPA to the minimum required using the policy.
7. Cumulative GPA, pace, and credit hours earned are reviewed at the end of each semester where a student receives financial aid.
8. If the student is not making SAP, he will be notified of a one-semester Financial Aid Warning. During the warning semester, the student must earn 12 credits as a full-time student (or 6 credits as a part-time student), 80% pace, and complete the semester with a cumulative GPA of 2.0. If these requirements are not met at the end of the semester, the student will lose his financial aid for the next semester (this is known as Financial Aid Suspension). A student can regain their Financial Aid if SAP requirements (12 credits, 80% pace, and a 2.0 cumulative GPA) are met at the end of a subsequent semester.
9. A student who does not meet Satisfactory Academic Progress at the end of the Financial Aid Warning period and is thus notified of a Financial Aid Suspension can make a formal written appeal to the Vice President of Enrollment Management for the reinstatement of Financial Aid for one semester. An appeal can be made in the event of the death of a student's relative, injury or illness of the student, or other special circumstances.
If an appeal is granted, a student will be put on Financial Aid Probation and will receive financial aid for one semester. A student on Financial Aid Probation must earn 12 credits and a 2.0 cumulative GPA by the end of the probationary semester or meet other academic standards set by the Vice President of Enrollment Management (called an Academic Plan) in order to have his Financial Aid reinstated.
10. If a student receiving financial aid withdraws after the semester begins, an official withdrawal must be completed. Any student who plans to withdraw must contact the financial aid office. Once a student has notified financial aid of his intent to withdraw, he has 48 hours to seek all required signatures to complete the withdrawal process. The date used for the withdrawal will be the date the student initiates (starts) the process. The official withdrawal must be completed in all offices. Federal, state, and institutional aid may be returned and the student may owe a balance with Student Account Services. Prior to returning, the student must pay that balance in full.