Based on the requirements in the Higher Education Act of 1965, Texas Wesleyan University has established minimum standards for eligibility for students who receive financial aid and continue to receive financial aid. Please be aware that some institutional and state requirements for financial aid may have higher academic requirements and eligibility for those programs.
The Satisfactory Academic policy is a set of standards that a student must achieve in order to receive federal financial aid. SAP status can also affect eligibility for state and private funding. Evaluation of a student’s academic standing and progress for financial aid eligibility will be made at the end of each summer, fall and spring semesters once grades are posted. To be in compliance with federal, state and or institutional aid, we must apply qualitative and quantitative measures for academic work performed.
Qualitative Standard-Undergraduate students must maintain a minimum cumulative grade point average of 2.0 for all course work completed. Graduate students must maintain a cumulative grade point average of 3.0 for all course work completed.
Quantitative Standard or Pace of Progression is determined by dividing the cumulative number of credit hours successfully completed by the cumulative number of hours attempted including transfer hours that have been accepted by Texas Wesleyan University. Undergraduate students must maintain a page of progression of 66.67 percent for all course work attempted including transfer credits. Graduate students must maintain a page of progression so they graduate within six years from the beginning of their degree plan.
Undergraduate students may receive financial aid, if they qualify, if they have not attempted 150% of the hours required to complete their program of study. The normal hours to complete an undergraduate program of study is approximately 124 credit hours. 150% of 124 equals 186 total hours.
If a student receiving financial aid withdraws after the semester begins, an official withdrawal must be completed. Any student who plans to withdraw must contact the financial aid office or Registrar's office to ensure the withdrawal is complete. If you do not withdraw officially, you may be charged tuition and fees.
If the students submits an email to any other office on campus the intent to withdrawal, they should also contact the Registrar's office to ensure the withdrawal is completed. If the Office of Financial Aid is not notified of a withdrawal, we will assume you are attending class and will process financial aid programs based on federal, state and institutional regulations. If a student withdraws from Texas Wesleyan University, we re required by federal regulations to complete a Return to Title IV (see Return to Title IV section for specific details).
If we complete a Return to Title IV and it is determined we must return funding,the student may owe a balance with Student Account Services. Prior to returning to Texas Wesleyan University , the student must pay that balance in full.
If a student receives all failing grades (Ad's, WF's or any combination of ) attendance in all classes will be reviewed and verified by the faculty. If attendance cannot be confirmed by the faculty, the Office of Financial Aid will apply the federally mandated calculation for the Return of Title IV funds using the mid-point date of each semester. Unearned Title IV funds will be returned to the appropriate programs. The student will receive a letter explaining the Return of Title IV calculations and any balance owed to the institution.
Exit Loan Counseling:
TWU must ensure that exit counseling is conducted with each Federal Direct Loan student borrower (including all undergraduate , graduate and professional) before the student borrower ceases at least half time enrollment. If the borrower drops out without notifying TWU, we must confirm the student has completed online couseling, or mail counseling material to the borrower's last known address within 30 days. If the student was enrolled in one semester and fails to return in the next semester, the office of financial aid wll receive a list from Institutional Research of such students. the office of financial aid will send an email to his/her personal email (not TXWES email) to notify him of the requirements to complete exit counseling. TWU will maintain such documentation substantiating the compliance. The exit counseling must inform the student the following:
TWU has a partnership with USA Funds to help in default management. USA Funds will begin to work with students who have left the university, graduated or ceased to enroll at least half time to expalin all the steps above. USA Funds works on our behalf to rehabiltate defaulted loans if applicable.
TWU checks enrollment for any student who may have stopped out, graduated or withdrew in order to reach out to the student for Exit Counseling. If a student has been reported as a stop out or not attending, TWU will use either the last date of attendance( if reported) or the midterm point to determine Return toTitle IV and to notify student of exit counseling.
APPEAL PROCESS for SAP:
If a student fails to meet Satisfactory Academic Progress standards and loses financial aid eligibilty, the student may submit a written appeal letter with supporting documentation for reinstatement. The letter should be addressed to the Financial Aid committe and should include any mitigating circumstances such as:
Once the appeal letter is received with documentation, it will for forwarded to the Financial Aid Committee for review. The student will be notified of the decision of the committee within one week. The decision of the committee is final.