Satisfactory Academic Progress Requirements

Based on the requirements in the Higher Education Act of 1965, Texas Wesleyan University has established minimum standards for eligibility for students who receive financial aid and continue to receive financial aid. Please be aware that some institutional and state requirements for financial aid may have higher academic requirements and eligibility for those programs.

The Satisfactory Academic policy is a set of standards that a student must achieve in order to receive federal financial aid. SAP status can also affect eligibility for state and private funding. Evaluation of a student’s academic standing and progress for financial aid eligibility will be made at the end of each summer, fall and spring semesters once grades are posted. To be in compliance with federal, state and or institutional aid, we must apply qualitative and quantitative measures for academic work performed.

Qualitative Standard-Undergraduate students must maintain a minimum cumulative grade point average of 2.0 for all course work completed. Graduate students must maintain a cumulative grade point average of 3.0 for all course work completed.

Quantitative  Standard or Pace of Progression  is determined by dividing the cumulative number of credit hours successfully completed by the cumulative number of hours attempted including transfer hours that have been accepted by Texas Wesleyan University. Undergraduate students must maintain a page of progression of 66.67 percent for all course work attempted including transfer credits. Graduate students must maintain a page of progression so they graduate within six years from the beginning of their degree plan.

Undergraduate students may receive financial aid, if they qualify, if they have not attempted 150% of the hours required to complete their program of study. The normal hours to complete an undergraduate program of study is approximately 124 credit hours. 150% of 124 equals 186 total hours. 

  1. No more than 186 credits may have been attempted at Texas Wesleyan University (this may include all transfer credits).

  2. As a full-time student, at least 12 credits hours must be earned each semester (Fall and Spring only) and a cumulative GPA of 2.0 or higher must be earned in order to maintain SAP. As a part-time student, 6 credits must be earned each semester with a cumulative GPA of 2.0 or higher. Summer enrollment requires at least 6 credits and a cumulative GPA of 2.0.

  3. The University will also review a student's pace towards graduation. Pace, or completion rate, is a measurement of the number of hours a student has earned divided by the number of hours attempted. This is a cumulative calculation that is completed at the end of each semester and includes both institutional and transfer hours. Undergraduate students must have a pace (completion rate) of at least 66.67%.

  4. Transfer credits count as earned credits but do not affect the GPA. Transfer credits do, however, count towards the limit of 186 TEXAS WESLEYAN UNIVERSITY credits and the pace calculation.

  5. A full-time student has a limit of no more than 10 semesters; a part-time student of no more than 20 semesters. Only the fall and spring semesters count toward this limit.

  6. Withdrawal from a course can affect a student's financial aid eligibility since it is counted as an attempted credit that is not earned. This will affect a student's pace calculation. An Incomplete or a Temporary grade does not count as earned credit and will affect eligibility until credit is earned. SAP cannot be assessed until all incomplete grades have been posted. If a student has a grade of incomplete, he will not be reviewed for SAP and will not be eligible for financial aid until SAP can be reviewed.

    Please contact the Office of Financial Aid once a grade has been posted so that SAP can be reviewed. If a course is repeated and canceled, eligibility may be affected if total credits earned fall below the minimum required. A previous Financial Aid Warning may not be removed by raising a prior semester's GPA through the Repeat and Cancel policy, but financial aid eligibility may be reinstated or continued by raising the cumulative GPA to the minimum required using the policy.

  7. Cumulative GPA, pace, and credit hours earned are reviewed at the end of each semester where a student receives financial aid:
    • If a student meets qualitative, quantitative and program completion time, the student will have Satisfactory SAP status and will be able to continue to receive financial aid.
    • If a student fails to meet one or more (qualitative, quantitative, or completion time), the student will be placed on either Warning (not making SAP), Probation or Suspension.
      1. Warning: If the student was previously under a Satisfactory status and has not met any of the requirements, he will be placed on this status "warning" him that he did not meet SAP. During this semester, he will continue to receive financial aid. There is no reason for the student to appeal this status since he is still eligible to receive financial aid.
      2. If the student is placed on financial aid suspension, he has the right to appeal that decision by using the Appeal process. If the appeal is granted, the student will be placed on financial aid probation and may continue to receive financial aid.
      3. If the student was on a previous warning or probation and does not meet SAP requirements, he will be placed on Financial aid SUSPENSION and will not be eligible to receive financial aid. (including institutional aid). The student has the right to appeal this suspension by completing the Satisfactory Appeal Process.
      4. Financial aid satisfactory academic progress is different than academic probation and suspension. Students who are on academic probation or suspension (See the Registrar's office for more information) may be allowed to register for classes but may not be eligible for financial aid programs.

If a student receiving financial aid withdraws after the semester begins, an official withdrawal must be completed. Any student who plans to withdraw must contact the financial aid office or Registrar's office to ensure the withdrawal is complete. If you do not withdraw officially, you may be charged tuition and fees.

If the students submits an email to any other office on campus the intent to withdrawal, they should also contact the Registrar's office to ensure the withdrawal is completed. If the Office of Financial Aid is not notified of a withdrawal, we will assume you are attending class and will process financial aid programs based on federal, state and institutional regulations. If a student withdraws from Texas Wesleyan University, we re required by federal regulations to complete a Return to Title IV (see Return to Title IV section for specific details).

If we complete a Return to Title IV and it is determined we must return funding,the student may owe a balance with Student Account Services. Prior to returning to Texas Wesleyan University , the student must pay that balance in full.  

Students who receive all Failing Grades:

If a student receives all failing grades (Ad's, WF's or any combination of ) attendance in all classes will be reviewed and verified by the faculty. If attendance cannot be confirmed by the faculty, the Office of Financial Aid will apply the federally mandated calculation for the Return of Title IV funds using the mid-point date of each semester. Unearned Title IV funds will be returned to the appropriate programs. The student will receive a letter explaining the Return of Title IV calculations and any balance owed to the institution.


Exit Loan Counseling:

TWU must ensure that exit counseling is conducted with each Federal Direct Loan student borrower (including all undergraduate , graduate and professional) before the student borrower ceases at least half time enrollment. If the borrower drops out without notifying TWU, we must confirm the student has completed online couseling, or mail counseling material to the borrower's last known address within 30 days. If the student was enrolled in one semester and fails to return in the next semester, the office of financial aid wll receive a list from Institutional Research of such students. the office of financial aid will send an email to his/her personal email (not TXWES email) to notify him of the requirements to complete exit counseling. TWU will maintain such documentation substantiating the compliance. The exit counseling must inform the student the following:

  •  the average antipating montly repayment options
  •  advise the student of available payment options
  • explain the consequences of default
  •  provide the information of availability of the Department's Student Loan aOmbudsman office
  • inform the student of the availability of Title IV loan information inthe National Student Loan Data System (NSLDS) and how NSLDS can be used to obtain infromation on loans status
  • explain the consequences of continued borrowing or enrollment including the possible loss of eligibility of addiitional loans
  • possibilty that the borrower may be accruing interest on previous loans
  • take the reasonable steps to ensure that each student borrower receives the information required for exit counseling.

TWU has a partnership with USA Funds to help in default management. USA Funds will begin to work with students who have left the university, graduated or ceased to enroll at least half time to expalin all the steps above. USA Funds works on our behalf to rehabiltate defaulted loans if applicable.

TWU checks enrollment  for any student who may have stopped out, graduated or withdrew in order to reach out to the student for Exit Counseling. If a student has been reported as a stop out or not attending, TWU will use either the last date of attendance( if reported) or the midterm point to determine Return toTitle IV and to notify student of exit counseling.



If a student fails to meet Satisfactory Academic Progress standards and loses financial aid eligibilty, the student may submit a written appeal letter with supporting documentation for reinstatement. The letter should be addressed to the Financial Aid committe and should include any mitigating circumstances such as:

  • serious injury to the student or any one in the immediate family,
  • serious extended illnesses or either the student or immediate family member,
  • death of student, or students relative
  • any mitigating factor that was a cause of loss of financial aid.

Once the appeal letter is received with documentation, it will for forwarded to the Financial Aid Committee for review. The student will be notified of the decision of the committee within one week. The decision of the committee is final.


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1201 Wesleyan Street
Fort Worth, TX 76105

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