Satisfactory Academic Progress Requirements

As required by the Higher Education Act of 1965, Texas Wesleyan University has established minimum standards for eligibility for students who receive financial aid.

The Satisfactory Academic policy is a set of standards that a student must achieve in order to receive federal financial aid. SAP status can also affect eligibility for state and private funding. Evaluation of a student’s academic standing and progress for financial aid eligibility will be made at the end of each academic year.

1. No more than 180 credits may have been attempted at Texas Wesleyan University (this may include all transfer credits.).

2. As a full-time student, 12 credits hours must be earned each semester (Fall and Spring only) and a cumulative GPA of 2.0 or higher must be earned in order to maintain SAP. As a part-time student, 6 credits must be earned each semester with a cumulative GPA of 2.0 or higher.

3. The University will also review a student's pace towards graduation. Pace, or completion rate, is a measurement of the number of hours a student has earned divided by the number of hours attempted. This is a cumulative calculation that is completed at the end of each semester and includes both institutional and transfer hours. Undergraduate students must have a pace (completion rate) of at least 80% (0.80).

4. Transfer credits count as earned credits but do not affect the GPA. Transfer credits do, however, count towards the limit of 180 TEXAS WESLEYAN UNIVERSITY credits and the pace calculation.

5. A full-time student has a limit of no more than 10 semesters; a part-time student of no more than 20 semesters. Only the fall and spring semesters count toward this limit.

6. Withdrawal from a course can affect a student's financial aid eligibility since it is counted as an attempted credit that is not earned. This will affect a student's pace calculation. An Incomplete or a Temporary grade does not count as earned credit and will affect eligibility until credit is earned. SAP cannot be assessed until all incomplete grades have been posted. If a student has a grade of incomplete, he will not be reviewed for SAP and will not be eligible for financial aid until SAP can be reviewed.

Please contact the Office of Financial Aid once a grade has been posted so that SAP can be reviewed. If a course is repeated and cancelled, eligibility may be affected if total credits earned fall below the minimum required. A previous Financial Aid Warning may not be removed by raising a prior semester's GPA through the Repeat and Cancel policy, but financial aid eligibility may be reinstated or continued by raising the cumulative GPA to the minimum required using the policy.

7. Cumulative GPA, pace, and credit hours earned are reviewed at the end of each semester where a student receives financial aid.

8. If the student is not making SAP, he will be notified of a one-semester Financial Aid Warning. During the warning semester, the student must earn 12 credits as a full-time student (or 6 credits as a part-time student), 80% pace, and complete the semester with a cumulative GPA of 2.0. If these requirements are not met at the end of the semester, the student will lose his financial aid for the next semester (this is known as Financial Aid Suspension). A student can regain their Financial Aid if SAP requirements (12 credits, 80% pace, and a 2.0 cumulative GPA) are met at the end of a subsequent semester.

9. A student who does not meet Satisfactory Academic Progress at the end of the Financial Aid Warning period and is thus notified of a Financial Aid Suspension can make a formal written appeal to the Vice President of Enrollment Management for the reinstatement of Financial Aid for one semester. An appeal can be made in the event of the death of a student's relative, injury or illness of the student, or other special circumstances.

If an appeal is granted, a student will be put on Financial Aid Probation and will receive financial aid for one semester. A student on Financial Aid Probation must earn 12 credits and a 2.0 cumulative GPA by the end of the probationary semester or meet other academic standards set by the Vice President of Enrollment Management (called an Academic Plan) in order to have his Financial Aid reinstated.

10. If a student receiving financial aid withdraws after the semester begins, an official withdrawal must be completed. Any student who plans to withdraw must contact the financial aid office. Once a student has notified financial aid of his intent to withdraw, he has 48 hours to seek all required signatures to complete the withdrawal process. The date used for the withdrawal will be the date the student initiates (starts) the process. The official withdrawal must be completed in all offices. Federal, state, and institutional aid may be returned and the student may owe a balance with Student Account Services. Prior to returning, the student must pay that balance in full. 

Payment & Tax Statement Dates

 

Third Party Payment Recipients

Contact the cashier's office each semester if you receive tuition reimbursement from a third-party payer – like Texas Tomorrow Fund, DARS or Veteran benefits – to make sure it's paid. You'll also need to fill out the agreement form and acknowledgement form, and return them to the cashier's office. Third Party billings are subject to change.  Should the billing not payoff the student account, the student is responsible for the balance.

1098-T Tax Statements for Tuition

These forms are available on Ramlink by January 31 and are based on a calendar Jan. 1 - Dec. 31. To download your 1098-T:

1. Sign into Ramlink    
2. Look under "Financial Information:
3. Click "View My 1098-T Forms" and print

 

How Do I Pay My Bill?

How Can I Pay?

You can pay by mail, in person  or online. 

Pay by Mail

Send your payment to: 

ATTN: Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105

Please allow 3-4 business days mailing time to make sure the payment is received on or before the due date. 

Pay Online

Pay online for current semester with e-Cashier by logging into your Ramlink account.

1. Log in
2. Click on Make a Payment, located under the Financial
Information section
3. Authenticate your student ID number, birth date and 
choose your term.
4. Choose the "pay in full" option once you have logged into
e-Cashier.

How Do I Access My Account Balance?

The Texas Wesleyan Cashier's Office is paperless. Students may access their account balance through Ramlink, select Student Account Statement. Payment reminders and other important account information will be sent to your university email account. 

Payment Policy

Payment is due by the due date specified. All tuition, fees and other costs should be paid at the Cashier's Office before then. If registration occurs after that date, then payment is due upon registration. Payment plans should be set up by payment due date. If you don't pay on time, you may be withdrawn from your classes. You will be responsible for all past due balances, and if you are reinstated to class, you will be charged a late registration fee when you re-register. 

Due Dates for Registration Payments

  1. Fall: August 5
  2. Summer: May 5
  3. Spring:  December 5

Delinquent Accounts

If you have a past due account, you'll have a hold placed on your student record. If your account is past due, you may be removed from classes, not receive a transcript or participate in graduation.  The student is  responsible for all unpaid balances. In the event your account becomes delinquent and is placed with an   outside agency for collection, all collection and legal fees will be the responsibility of the student. 

Refund Policy

Beginning refund dates per term are posted on the Cashier’s office website.

After the first disbursement of financial aid onto the student account, within 10 business days a refund check will be issued to the student. The student will receive an email to their university email account, telling them the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.

Unless cashiers office is notified by email, checks will be held for pickup for two weeks. After the two weeks they will be mailed to the address on file.

Refund checks will be issued every week for any remaining credits on the student account after the first disbursement.

 

How are Added/Dropped Classes Refunded?

Change of Schedule - Add/Drop

After registration, you can only change your schedule during the add/drop period. You cannot add classes after the first week of class. Tuition and fee charges for any course dropped before the first day* of class will be totally refunded. Tuition and fees for classes dropped on the first class day are credited using a formula:

  • Courses dropped within 5% of the class calendar days are credited at 80%
  • Courses dropped within 10% of the class calendar days are credited at 60%
  • There is no refund for any course after 10% of the class calendar days.

*Classes dropped on the same day as class starts will be subject to   penalty.

  

How Are Withdrawals Refunded?

If you want to drop all classes, you must withdraw from the University. Check the Withdrawals/Drop Section in the university catalog to learn more. 

Fees Refund

Fees will not be refunded if you withdraw from the University after the official first day of class. 

Tuition Refunds

If you formally withdraw from the University before the end of 20% of class time is up, you are only eligible for refund of tuition and   room and board charges, except for select first-time students and Title IV aid recipients. 
If you do not follow the University's formal withdrawal process as set by the Office of Student Records you forfeit your refund. Withdrawal tuition refunds are calculated on a class-by-class basis. For refund purposes, the official first day of class is the first   regularly scheduled day of each class in the University's class schedule. To withdraw, students should contact the Office of Student Records
The total withdrawal refund formula: 

  • 100% credit before the first day* of classes
  • 80% credit if 5% or less of the class calendar days
  • 60% credit if 5.01% to 10% of the class calendar days
  • 40% credit if 10.01% to 15% of the class calendar days
  • 20% credit if 15.01% to 20% of the class calendar days
  • No credit will be given after 20% of the class calendar days

*Withdrawals processed on the same day as class starts will be subject to penalty.

The University Catalog is the standard for ruling on all policy matters. Please refer to it for more information and more detailed policy descriptions.

 

Contact Us:
1201 Wesleyan Street
Fort Worth, TX 76105

817-531-4444
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