Tobacco-Free Campus Policy


Tobacco-free Campus Policy


1. Purpose

The purpose of this policy and procedure is to provide guidelines for the implementation of a policy on the prohibition of tobacco use on the campus of Texas Wesleyan University.

2. Background and Rationale

Cigarette smoking causes more than 480,000 deaths each year in the United States. This is about one in five deaths. (CDC 2014). Use of cigarettes, smokeless tobacco, cigars, pipes and other tobacco products lead to disease and death. In addition to causing direct health hazards, smoking and smokeless tobacco use contribute to institutional costs in other ways, including fire damage, cleaning and maintenance costs and costs associated with employee and student absenteeism, health care and medical insurance. Therefore, this policy is designed to include all tobacco products. Because there is no safe tobacco product, the only logical action is to promote a campus that is tobacco free. It is the policy of Texas Wesleyan University to promote the health, well-being and safety of students, faculty, staff and visitors while on the campus. Tobacco use and second hand smoke have been identified by the Surgeon General to be the cause of preventable diseases. Texas Wesleyan University encourages students, faculty and staff to support and use tobacco cessation programs. Texas Wesleyan University welcomes students of all ages through a variety of campus programs. In order to support the health and welfare of visitors of all ages the campus will be free of tobacco use and second hand smoke.

3. Effective Aug. 20, 2014, the use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, electronic cigarettes and other tobacco products) by students, faculty, staff and visitors are prohibited on all Texas Wesleyan University properties. Limited and appropriate individual exceptions may be considered by the president of the institution or by the president's designee who, in considering whether to grant the exception, will review any sponsored research requirements and ensure that the exception is in support of the mission of the institution.

4. The use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, electronic cigarettes, or other tobacco products) is prohibited:

  1. In all interior space on Texas Wesleyan University campuses
  2. On all outside property or grounds of Texas Wesleyan University campus including partially enclosed areas such as walkways, breezeways and bus shelters ("campus" includes the main campus, all satellite locations and all other buildings or facilities leased off the main Texas Wesleyan University campus)
  3. In Texas Wesleyan University vehicles, including buses, vans and all other university vehicles
  4. In all indoor and outdoor athletic facilities, as well as the grandstands of outdoor facilities
  5. In any building or structure owned, leased or controlled by Texas Wesleyan University

5. The use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, electronic cigarettes or other tobacco products) is allowed for use in personal vehicles, provided:

  1.  the windows are closed;
  2. all tobacco waste products are properly disposed of within the vehicle.

6. The university prohibits the campus-controlled advertising, sale, or free sampling of tobacco products on campus.

7. Littering the campus with remains of tobacco products or any other disposable product is prohibited.

8. Organizers and attendees at public events, such as conferences, meetings, public lectures, social events, cultural events and sporting events using Texas Wesleyan University facilities will be required to abide by the tobacco-free policy and procedure. Organizers of such events are responsible for communicating the policy to attendees and for enforcing this policy.

9. Campus organizations are prohibited from accepting money or gifts from tobacco companies.

10. Education and Awareness

The implementation of this policy is augmented by an education and awareness campaign that may include but not be limited to:

  1. notification to prospective students and staff/faculty hires;
  2. informational meetings, postings and email notifications;
  3. publication in staff/faculty human resources manuals, student guides and handbooks and appropriate web sites;
  4. educational campaigns employing classmates and colleagues;
  5. ongoing smoking cessation programs;
  6. establish culture of compliance through peer oversight.

11. Communication of Policy

Signs bearing the message "Tobacco-free Campus" will be posed at each of Texas Wesleyan University vehicular and pedestrian entrances (as applicable), and each building will display a decal that states “Tobacco Free Facility.” However, tobacco-free zones apply on the grounds around all Texas Wesleyan University, whether or not signs are posted. No ashtrays or smoking shelters will be provided on campuses of Texas Wesleyan University.

12. Tobacco Use Cessation Programs

The University is committed to support all students and employees who wish to stop using tobacco products. Assistance to students, faculty and staff to overcome addiction to tobacco products is available through Human Resources and Student Health Services. Referrals to cessation services are encouraged.

13. Compliance

Adherence to the policy cited above is the responsibility of all students, faculty, staff and visitors. It is expected that all students, faculty, staff and visitors to campus comply with this policy. Members of our campus community are empowered to respectfully inform others about the policy in an ongoing effort to enhance awareness and encourage a culture of compliance. An individual who feels that there has been a violation of this policy may invoke the following actions:

  1. The individual should attempt to resolve the problem informally by requesting that the individual comply with the policy.
  2. If direct appeal fails and the behavior persists, the individual should contact Security, the Office of Human Resources or Office of the Vice President of Enrollment and Student Services for referral to the appropriate administrative official.
  3. Repeat offenses by the same person shall be dealt with through already established administrative/disciplinary policies and procedures. Violations could result in referral to the appropriate university officials for disciplinary action in accordance with established student, staff and/or faculty codes of conduct and procedures.


Texas Wesleyan University Student Handbook, Code of Student Conduct and Discipline VII.


Students, faculty, staff and visitors on Texas Wesleyan University's main campus, all satellite locations and all other locations as listed in II.D.


Security, the Director of Human Services and the Vice President of Enrollment and Student Services.


Effective Aug. 20, 2014

Payment & Tax Statement Dates


Third Party Payment Recipients

Contact the cashier's office each semester if you receive tuition reimbursement from a third-party payer – like Texas Tomorrow Fund, DARS or Veteran benefits – to make sure it's paid. You'll also need to fill out the agreement form and acknowledgement form, and return them to the cashier's office. Third Party billings are subject to change.  Should the billing not payoff the student account, the student is responsible for the balance.

1098-T Tax Statements for Tuition

These forms are available on Ramlink by January 31 and are based on a calendar Jan. 1 - Dec. 31. To download your 1098-T:

1. Sign into Ramlink    
2. Look under "Financial Information:
3. Click "View My 1098-T Forms" and print


How Do I Pay My Bill?

How Can I Pay?

You can pay by mail, in person  or online. 

Pay by Mail

Send your payment to: 

ATTN: Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105

Please allow 3-4 business days mailing time to make sure the payment is received on or before the due date. 

Pay Online

Pay online for current semester with e-Cashier by logging into your Ramlink account.

1. Log in
2. Click on Make a Payment, located under the Financial
Information section
3. Authenticate your student ID number, birth date and 
choose your term.
4. Choose the "pay in full" option once you have logged into

How Do I Access My Account Balance?

The Texas Wesleyan Cashier's Office is paperless. Students may access their account balance through Ramlink, select Student Account Statement. Payment reminders and other important account information will be sent to your university email account. 

Payment Policy

Payment is due by the due date specified. All tuition, fees and other costs should be paid at the Cashier's Office before then. If registration occurs after that date, then payment is due upon registration. Payment plans should be set up by payment due date. If you don't pay on time, you may be withdrawn from your classes. You will be responsible for all past due balances, and if you are reinstated to class, you will be charged a late registration fee when you re-register. 

Due Dates for Registration Payments

  1. Fall: August 5
  2. Summer: May 5
  3. Spring:  December 5

Delinquent Accounts

If you have a past due account, you'll have a hold placed on your student record. If your account is past due, you may be removed from classes, not receive a transcript or participate in graduation.  The student is  responsible for all unpaid balances. In the event your account becomes delinquent and is placed with an   outside agency for collection, all collection and legal fees will be the responsibility of the student. 

Refund Policy

Beginning refund dates per term are posted on the Cashier’s office website.

After the first disbursement of financial aid onto the student account, within 10 business days a refund check will be issued to the student. The student will receive an email to their university email account, telling them the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.

Unless cashiers office is notified by email, checks will be held for pickup for two weeks. After the two weeks they will be mailed to the address on file.

Refund checks will be issued every week for any remaining credits on the student account after the first disbursement.


How are Added/Dropped Classes Refunded?

Change of Schedule - Add/Drop

After registration, you can only change your schedule during the add/drop period. You cannot add classes after the first week of class. Tuition and fee charges for any course dropped before the first day* of class will be totally refunded. Tuition and fees for classes dropped on the first class day are credited using a formula:

  • Courses dropped within 5% of the class calendar days are credited at 80%
  • Courses dropped within 10% of the class calendar days are credited at 60%
  • There is no refund for any course after 10% of the class calendar days.

*Classes dropped on the same day as class starts will be subject to   penalty.


How Are Withdrawals Refunded?

If you want to drop all classes, you must withdraw from the University. Check the Withdrawals/Drop Section in the university catalog to learn more. 

Fees Refund

Fees will not be refunded if you withdraw from the University after the official first day of class. 

Tuition Refunds

If you formally withdraw from the University before the end of 20% of class time is up, you are only eligible for refund of tuition and   room and board charges, except for select first-time students and Title IV aid recipients. 
If you do not follow the University's formal withdrawal process as set by the Office of Student Records you forfeit your refund. Withdrawal tuition refunds are calculated on a class-by-class basis. For refund purposes, the official first day of class is the first   regularly scheduled day of each class in the University's class schedule. To withdraw, students should contact the Office of Student Records
The total withdrawal refund formula: 

  • 100% credit before the first day* of classes
  • 80% credit if 5% or less of the class calendar days
  • 60% credit if 5.01% to 10% of the class calendar days
  • 40% credit if 10.01% to 15% of the class calendar days
  • 20% credit if 15.01% to 20% of the class calendar days
  • No credit will be given after 20% of the class calendar days

*Withdrawals processed on the same day as class starts will be subject to penalty.

The University Catalog is the standard for ruling on all policy matters. Please refer to it for more information and more detailed policy descriptions.


Contact Us
Office of the Provost

Location: Oneal-Sells Administration Building
Phone: 817-531-4405
Fax: 817-531-4499

Office Hours

8 a.m.-5 p.m.

Contact Us:
1201 Wesleyan Street
Fort Worth, TX 76105

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