Page 54 - Texas Wesleyan Univ Catalog

52 Texas Wesleyan University
After the first disbursement of financial aid onto the student account, within 14 business days a refund check will be issued to the student. The student will be sent an email to their university email account, notifying them of the day the check will be available for pickup. Students must present their student ID card to pick up a refund check. Unless the Cashier’s office is notified by email, checks will be held for pickup for two weeks. After two weeks, they will be emailed to the address on file.
Refund checks will be issued every week for any remaining credits on the student account after the first disbursement.
Financial Aid Recipients - For all students receiving financial assistance, the amount of refund to be released to the student may be adjusted based on the Federal Refund Calculation and/or State Refund Calculation listed on the next page.
Housing—A student who withdraws from residential housing will be eligible for a refund based on the day she/he officially checked out of the room. The refund policy is as follows:
Deposit Refund Policy
100% refund before August 1
50% refund from August 1 and first day to move in 0% refund after first day to move in
Contract Refund Policy
100% refund before first day to move in 0% refund after first day to move in
This policy does not apply to University Housing off-campus.
Any damages will be deducted from the housing deposit, and the balance will be refunded. The student must complete a refund form indicating an address to where a check can be mailed. The request for a deposit refund must be submitted to the housing office within 30 days of checkout or the deposit will be forfeited. If a student fails to check out officially, she/he will be assessed a charge for changing the lock core and replacing the key.
Federal Refund Calculation—For students receiving Title IV (federal) financial aid, the Federal Return of Title IV Funds calculation will be performed for all students who withdraw from the University during the first 60 percent of the enrollment period. Any funds that have not been “earned” during the enrollment period must be returned to the program(s) from which they were awarded. Students may obtain a copy of the full Federal Return of Title IV Funds policy in the Office of Financial Aid. The student will owe the University any funds which are considered to be “unearned” by the formula.
State Refund Calculation—Students receiving state funds who withdraw from the University will be subject to the state refund policy. This policy is also available from the Office of Financial Aid.
Refund Availability—Refunds are calculated from the day the Office of Student Records receives written notice of withdrawal. The Business Office will establish a time schedule for issuance of refund checks. The refunds will be available to students in accordance with the established schedule after financial aid revisions have been issued and processed against the student's accounts.