As of Jan. 1, 2014, state law (Senate Bill 62) requires that students who will be under age 22 on their first day of class at a public, private or independent institution of higher education in Texas provide proof of immunization for bacterial meningitis. The vaccination or booster dose must have been received during the five years prior to enrollment and at least ten (10) days before the start of classes.
Proof of vaccination should be submitted to the Office of Admissions prior to attending new student orientation. Students who fail to submit the required bacterial meningitis documents will not be permitted to register for classes. However, students will be allowed to be advised when attending orientation so they are prepared to register once they do provide the required bacterial meningitis documentation.
The 10-day vaccination deadlines for upcoming semesters are:
At least one of the following must be mailed or submitted in person to the Admissions office prior to registration for classes:
A portion of this form must be completed and signed/stamped by a healthcare provider or pharmacy. An acceptable meningitis document will include the following:
A receipt of your visit will not suffice as proper documentation. Students who have not turned 22 before the start of the admit term are still required to provide proper meningitis documentation.
Texas Wesleyan University will maintain the above information in accordance with Family Education Rights and Privacy Act (FERPA) regulations and the Health and Insurance Portability and Accountability Act (HIPPA).
All new and returning Texas Wesleyan University students under the age of 22 must be vaccinated at least ten (10) days prior to the official first day of class for the session. The vaccination must have been administered within the last five years. Limited exemptions are specified in state law.
If the student receives the vaccination less than ten (10) days prior to the first day of classes, Texas Wesleyan University will still accept proof. However, any associated holds will not be removed until the ten (10) day period has lapsed. The student may not be allowed to attend classes on campus during this time. An extension to the ten (10) day requirement can be requested and granted for justifiable circumstances (such as late acceptance, etc.). All extension requests must be submitted to and approved by the Office of Student Records and Registration.
If you are planning to move into campus housing, you must comply with the meningitis vaccination requirements within ten (10) days from your housing contract offer or ten (10) days before move in, whichever is earliest. Students will not be allowed to move in to campus housing without submitting timely proof that they have complied with the meningitis vaccination law. Please note, on-campus housing arrangements are made through the Residence Life office. You may contact the staff at 817-413-5000 or firstname.lastname@example.org.
The following students are not required to submit proof of receiving a bacterial meningitis immunization:
Conscientious objection exemption
Students wishing to submit an exemption affidavit for meningitis vaccination must request the official affidavit form through the Texas Department of State Health Services (DSHS). The affidavit may be ordered electronically but will be mailed to the student’s designated address. The original affidavit must be completed, notarized and provided to Texas Wesleyan University no later than ten (10) days prior to the first day of the first semester in which the student enrolls (NOTE: Receipt of the affidavit may take several weeks.)
Texas Wesleyan University will honor this exemption for two years from the date the form was notarized.
A student subject to the law may be exempted from the requirement if he or she provides an affidavit from a physician stating that the physician believes the vaccination would be injurious to the student’s health and well-being.
You may mail your completed physician’s affidavit to the Office of Admissions or it may be submitted in person.
Texas Wesleyan University
Office of Admissions
1201 Wesleyan Street
Fort Worth, Texas 76105