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Coronavirus Information

Latest Campus-Wide Statements

We are continuing to monitor the situation and make adjustments based on CDC recommendations. As always, any decisions made will be with the safety of our campus community as our first priority.

April 22

Watch a message from President Slabach with an important update on our plans.

April 17

Summer School Update

Just because we aren’t on campus doesn’t mean the learning stops. All of our summer classes will be offered virtually, so you can stay on course and graduate on time.  

Taking summer classes is easier with a summer scholarship and all undergraduate students get one. Talk with your advisor or visit with your financial aid counselor by calling the Financial Aid Office at 817-531-4420 or emailing financialaid@txwes.edu for more info. 

April 1

Recently, the University faculty approved a new Pass/Fail policy in response to the adjustments to instruction delivery due to the COVID-19 pandemic.  By providing you options in how your Spring 2020 courses are graded, your faculty are hoping to alleviate some of the stress you may be feeling and focus on what you are here for, which is learning.

The Bottom Line? 

You will have the option to change your courses to Pass/Fail and you will be able to make that decision after you see your course grades at the end of the semester.  You may choose any or all of your classes as Pass/Fail.  Graduating seniors should expect the conferral of their degree approximately two weeks after May 20, 2020. 

However, there may be implications for you depending on your individual circumstance.  For additional details, please read the information outlined below.

Pass/Fail Policy

Undergraduate students are allowed the option of taking any class as Pass/Fail in Spring 2020.  You all will have three options when it comes to your course grades this semester:

  • Earn a passing grade and receive the letter grade that you earned (A, B, C, etc).  As always, if you have a legitimate concern that your grade does not accurately reflect your work in the course you can still appeal the grade using the Grade Appeal process detailed in the University Catalog. 
  • Earn a passing grade and elect to receive the grade of “Pass” or "P" which will not be reflected in your semester or cumulative GPA.   A grade of “Fail” or “F” results in zero (0) grade points for the course and is included in the calculation of your GPA. 
  • Elect not to receive a course grade by requesting a withdrawal or drop from any class until May 5, 2020. Please contact your faculty advisor, course instructor, team coach (if applicable) and financial aid before dropping any courses.  You can drop a course by emailing a request to drop a course to your instructor or by contacting a member of the centralized advising center: https://txwes.edu/academics/academic-advising-and-student-success/.

Important Considerations

The following additional information should be considered if/when you are considering a grade of Pass/Fail: 

  • If the course(s) you are enrolled in is a prerequisite to other courses, a grade of “P” in your current course(s) will satisfy the grade prerequisite for subsequent courses.  For example, if BUA 43xx requires a grade of “C” or higher in BUA 33xx to register, electing a grade of “P” in BUA 33xx will satisfy the BUA 43xx prerequisite grade requirement. 
  • If you are on academic probation or restricted enrollment remember that grades of “P” will not increase your GPA. 
  • If you are retaking a class because of the grade you received the first time taking it, be sure to consult your advisor before choosing the Pass/Fail option.
  • If your degree is in preparation for licensure by a state, if you plan to pursue enrollment in graduate school, or you are enrolled in a dual credit course, please be sure to consult with a faculty advisor before electing a grade of “P” or “F”. 
  • If you are in a developmental course, please discuss the considerations of a “P” grade with the instructor of the course before electing a grade of “P”. 
  • You should check if your family has purchased products such as auto insurance which are priced based on your GPA before electing course grades of “P” which will not be reflected in your GPA. 
  • You should contact the Office of Financial Aid if you: 
    • If you are receiving a scholarship that is semester GPA/performance based, or
    • Are receiving Veterans benefits to pay for your tuition
  • If you are Veteran, the University has been informed that you will not lose pay if the Pass/Fail grade is a result of the COVID-19 pandemic.

Electing Pass/Fail Grade

The dates for electing a Pass/Fail grade are as follows: 

  • Spring 2020 long semester courses – graduating seniors – May 20 
  • Spring 2020 long semester courses – all other undergraduates – May 26 
  • Second 7 week session of Spring 2020 courses – May 13 

You will be able to see your individual course grades before deciding whether to elect a Pass/Fail grade in any or all courses.  For those of you who are graduating seniors, you should expect the conferral of their degree approximately two weeks after May 20. 

The steps you will need to follow in order to elect a grade of Pass/Fail are in development with the goal to make the process as automated and streamlined as possible.

March 25

Career Services Update

Career Services is still taking appointments. They will continue to virtually assist both current students and all TXWES graduates in their empoyment needs, including: 

  • Career prep
  • Career counseling
  • Resume reviews
  • Interview prep
  • Job search coaching

The best way to schedule an appointment is through CareerLinkusing your TXWES email and Ramlink password. Video appointments will use Microsoft Teams, but phone call appointments will also available.

 

March 24

This morning, the City of Fort Worth issued a "Stay Home, Work Safe" order directing changes in the ways certain businesses and organizations operate. 

We are confident that the changes we already have made in the operation of Texas Wesleyan University are consistent with this order. 

We are closed to the public but are still operating to provide educational services to our students through online courses. Consistent with the proclamation, our employees (our faculty and staff) are working remotely to the maximum extent possible. The exceptions we have made for certain individual employees to come to campus are consistent with the proclamation: e.g., security, maintenance, payroll, IT and other functions that allow the business to work remotely. In addition, we already are practicing the minimum social distancing of at least six feet between all employees and contractors during these activities on campus.

The proclamation also specifically defines essential travel to include travel to or from educational institutions for purposes facilitating activities related to “distance learning.” Again, these activities are consistent with the required social distancing of at least six feet. 

March 23

Watch a message from President Slabach with an important update for students on classes and their finances.

March 22

Regular Employee Timesheet Information

Full-time and Part-time Bi-weekly Employees (non-student)

  • Working remotely – If you have been approved to work remotely, there are no changes for you at this time. You will continue to enter your time that you work remotely in as normal.
  • Not able or partially not able to work remotely due to job functions – If you are not able or partially not able to work hours remotely due to your job functions, you will record the number or hours you are unable to work in the Other Time Hours box. Then select, Reg. Emp. – Emergency Leave, in the Other Time Types drop down box. Please see the example below:

A digital screenshot of a Texas Wesleyan employee's timesheet, showing how to enter time if an employee is unable to work during the health emergency.  

 

Student Employment Update

As we continue to review the impact of moving our faculty, staff and students to a virtual work and learning space, we’re committed to making decisions with our students' best interests in mind. Texas Wesleyan will continue to pay student employees through the end of the semester.

What does that mean for me?

Students with work-study as part of their financial aid package will continue to be paid until they reach their award amount. Student assistants will continue to be paid based on the average number of hours worked in the spring semester before the campus closure.

What type of work can I do virtually?

This will vary and each student employee should continue to work with their supervisor for instructions.

How will I get my check?

The easiest way to get paid is through direct deposit. This is where your checks go straight into your bank account. If direct deposit is not possible for you, make sure that we have your current mailing address on file. All check will be mailed to students that do not sign up for direct deposit.

  • Enroll in Direct Deposit - Please log in to Ramlink and navigate to your “Employee” dashboard. Under the “Employee Profile” section, you will find a link for “Direct Deposit.” All employees must enroll in order to receive payroll deposits according to the university payment schedule.
  • Update your Mailing Address - While logged in to your Ramlink “Employee” dashboard, navigate to the “User Account” section, which is located above the “Employee Profile” area. Select the link entitled, “Contact Information & Emergency Alerts,” in order to review/update your current contact information.
 

Student Academic And Finance Updates

Should I drop classes to save money?

The short answer is no, not necessarily. In fact, dropping classes could have the opposite effect. Financial aid eligibility is based on enrollment. If you change the number of hours you are enrolled in, your financial aid package could change and that means you could owe more. Before making any decision about your enrollment, talk with the financial aid department. We are still here to support you.

I’m scared I won’t be able to pay tuition. What should I do?

First take a deep breath and remember we are all in this together. If you are concerned about your tuition payment, your first step is to call/email the financial aid office. We will talk through your concerns and make a plan.

I’m worried about my grades. What are my options?

We’ve got you covered. We are now allowing all undergraduate students to take a pass/fail grade for any course until the drop date, which is now May 5.

If you want to learn more about taking a pass/fail grade, talk with your faculty advisor.

As face-to-face classes resume online this week, we want to assure our students that you will have the same great instruction – just in a different format. This experience, while not ideal, is a phenomenal learning opportunity for all and we hope you think of it as such.

 

Counseling Center Update

In times like these, where nothing seems certain except uncertainty, it’s easy to allow our anxiety and worrying thoughts take over. This is normal, but sometimes it can be more than you can handle. We are here for you.

The Texas Wesleyan Community Counseling Center and Counseling Faculty are going to great lengths to keep our students’ mental peace a priority. As the entire campus community moves to a virtual environment, the counseling center is no exception.

To get in touch with a counselor call the Community Counseling Center at 817-531-4859 between 9 a.m. - 4 p.m.. If you are calling outside of the counseling hours or cannot reach someone, leave a detailed message and the staff will attempt to return your call within 24 hours.

Not in need of a counselor, but still looking for ways to destress? Try one of these guided mediations done by Dr. Richard Schaub from the Huntington Meditation and Imagery Center and a visiting scholar in the Texas Wesleyan School of Health Professions.

On Spotify –  “Let Go

On YouTube – “Hope, Deeper Hope

March 19

Human Resources Update Regarding Temporary Telecommuting Arrangements

Due to the current COVID-19 (coronavirus) matter, TXWES is implementing a temporary telecommuting option for employees whose job duties are conducive to working from home but do not regularly telecommute. However, there are some positions at the University that require the employee to be physically present in the workplace. For additional clarification, you may contact your supervisor directly or the Office of Human Resources at hr@txwes.edu. More information on the temporary telecommuting arrangements can be found here.

Residence Life Update

The residence halls will remain open only for students who do not have other suitable accommodations available to them.

  • Students unable to leave the residence halls are required to check in with their hall staff to make appropriate arrangements.
  • All on-campus students, including those who filled out the previous form, must fill out the Housing Intent Form by 5 p.m. on Wednesday, March 25. 

Pro-Rated Charges

  • Any students moving off campus will be offered a pro-rated credit on their housing contract and meal plan. The pro-rated date is March 25 through the end of the semester. 
  • Please note that if you have a remaining balance with the university, this credit will first be applied to that balance.
  • All credits will be processed on the student’s account no later than April 10. If the credit results in an actual refund, the funds will be directly deposited. 
  • Please make sure you have completed the direct deposit information on Ramlink.

Moving out of the Halls

  • Monitor your email after submitting your Intent Form to find your confirmed check-out date and time.
  • Pick up an express checkout envelope from your building. The envelopes can be found:
    • Stella residents: File holder outside Stella 116
    • Elizabeth residents: File holder outside Elizabeth 109
    • West Village/OC residents: File holder outside HD Office in the West Village Clubhouse
  • Remove your items from the room, clean the room and fill out the express checkout contract that came in the envelope.
  • Place the express checkout contract, your keys and fob in the envelope and seal it.
  • Fill out the label on the front of the envelope.
  • Return the envelope to a Residence Life staff member by sliding it under your Residence Life Coordinator’s office door or by turning it in to your RA.
  • Sign up for direct deposit for your refund.
    • To set up your direct deposit, log in to Ramlink and select the direct deposit link.
    • Additional instructions can be found on the .

Staying in the Halls

  • The Residence Halls will remain open only to those students who do not have other suitable accommodations off campus. However, to continue to protect the students staying on campus, buildings will be open with limited functionality.
    • Visitors will not be allowed in the halls through the rest of the academic year.
    • Building lobbies and lounges will be closed.
    • Building kitchens will be available for use but students must sign up for a timeslot.
    • There will be no events or gatherings held in the residence halls.
    • Dining services will remain available to serve our residential population’s needs during the following hours, though dining area seating will not be available and all meals will be packaged to-go.
      • Monday-Thursday
        • Breakfast: 8-9 a.m.
        • Lunch: 11 a.m.-1 p.m.
        • Dinner: 5-6:30 p.m.
      • Saturday-Sunday
        • Brunch: 11 a.m.-1 p.m.
        • Dinner: 5-6:30 p.m.
      • All student meetings and activities have been suspended.
      • It’s important to consider those at a higher risk of serious illness when considering returning to campus. The CDC has created a resource to help.
March 17

Spring Semester Online-only Format

The decision has been made to finish the spring semester in an online-only format. In order to maintain continuity of education, virtual teaching and learning present the best option. Thank you for your understanding, patience, and commitment to your education.

Online-only education may present challenges. Students that need assistance (i.e., do not have a device/the technology required for online learning or do not have reliable internet access), are asked to reach out to Dr. Dennis Hall, VP for Student Affairs/Dean of Students at dhall@txwes.edu to explore possible solutions.

Virtual Student Experience

The faculty and staff at Texas Wesleyan University continue to pursue solutions to maximize the student experience during this unprecedented time. For example, the University College Day committee is looking for ways to move UCD to a virtual format. Staff members in the Division of Student Affairs are implementing relationship and community development opportunities through exciting virtual formats including Discord, Instagram TV, and YouTube. Additionally, anyone with a TXWES email has access to a virtual platform called Teams. Students can use this platform to connect to each other, to staff, and to faculty. Download Teams to your mobile or desktop device.

Commencement

Many of our graduating students have been asking about commencement ceremonies. While all details have not been fully established, TXWES will still host robing, hooding, and commencement ceremonies. Over the coming weeks, plans and arrangements will be made and shared as they become available.

March 13

March 13, 5 p.m.: Friday, Texas Wesleyan canceled all athletic events and suspended activity indefinitely. This includes games, workouts, practices, and on-campus recruitment events. 

Also, events and activities hosted on campus have been canceled. These areas include our gym, swimming pool, library, fitness center among others. 

While we apologize for any inconvenience these actions may cause, we are taking these actions to limit the spread of COVID-19 following recommendations by various local, federal and international organizations. 

Visit and bookmark txwes.edu/coronavirus for the latest updates.

March 11

March 11, 9 p.m.:  While there are no known cases of the coronavirus on campus, Texas Wesleyan University will suspend on-campus classes March 16-21 and transition to online instruction starting March 23 until further notice. Online classes remain unchanged and will follow current schedules.

“The safety of our campus community is our first priority. We want to be proactive to help ensure the health of our students and success of their education,” President Frederick G. Slabach said. “Our entire campus community will keep those affected around the globe in our thoughts and prayers.”

Faculty and staff, except student workers, will return to campus March 16-20 in order to prepare to teach classes and work remotely.

Students living on campus are encouraged to remain or go home while classes are suspended. Students unable to leave the residence halls are required to check in with their hall staff to make appropriate arrangements. Dining services will remain operational to serve our residential population’s needs.

Students, faculty and staff who have been exposed to an individual testing positive, or traveled to areas highly impacted by COVID-19 are not permitted to return to campus – including residence halls. This includes areas with a CDC level 2 or 3 travel health notice. After 2 weeks of self-isolation and symptoms pass, contact the Office of the Dean of Students or your supervisor before returning.

Texas Wesleyan will continue to monitor the situation and take additional precautions as needed and recommended by local and federal agencies.

Bookmark this page for the latest information.

Classes

  • On-campus, in-person classes have been suspended March 16-21 and will transition to online instruction starting March 23 until further notice.
  • Online classes continue without any changes.
  • Training to help faculty transition their courses online has been scheduled for March 17 and 18 through CETL. Faculty are encouraged to check their email for details.
  • Graduate Health Professions students in clinical residencies and practica should continue all assignments, including rotations, subject to the decision of the clinical coordinator.
  • As confirmed by the Student & Exchange Visitor Program (USDHS/USICE), international students in F-1 visa status may temporarily engage in online instruction, either from within the U.S. or outside the country.

On-Campus Housing, Dining and Activities

  • Students living on campus are encouraged to remain or go home while classes are suspended.
  • Students unable to leave the residence halls are required to check in with their hall staff to make appropriate arrangements.
  • Dining services will remain available to serve our residential population’s needs.
  • All student meetings and activities have been suspended through March 31.
  • The Eunice and James L. West Library will remain open.
  • Campus tours for prospective students and families will continue as scheduled.
  • It’s important to consider those at a higher risk of serious illness when considering returning to campus. The CDC has created a resource to help.
  • Practice social distancing and sneeze/cough etiquette. The CDC recommends you wash your hands thoroughly and often; cover coughs and sneezes with your sleeve/elbow; avoid touching your eyes, nose and mouth; clean and disinfect frequently touched surfaces; and stay at away from campus and others if you are sick.  

Faculty and Staff

  • Contact Human Resources if you or someone in your household are a member of a high-risk group or special population as defined by the CDC.
  • Practice social distancing and sneeze/cough etiquette, as well as follow CDC recommendations for handwashing and the use of disinfectant on frequently-touched surfaces.
  • Employees and their families covered by Texas Wesleyan University medical benefits have 24/7/365 access to U.S. board-certified doctors through the convenience of phone or video consults by:
  • The Employee Assistance Program (EAP) is also available by phone and online.
  • Additional information from Human Resources can be found online.

Travel

  • If you traveled over spring break either domestically or internationally to areas with widespread, ongoing community spread of COVID-19, you should follow CDC guidance to self-isolate for 14 days and monitor for symptoms, including fever, cough and shortness of breath. 
    • If you experience any of these symptoms, please consult with your supervisor and the Office of Human Resources or the Dean of Students office, stay away from campus and call your doctor or healthcare provider. 
  • All international travel for students, faculty and staff has been suspended through the summer. 
  • All employee domestic travel has been restricted to essential business purposes through March 31. This restriction includes academic conferences. Any mission-critical exceptions must be approved in advance by the appropriate senior administrator.  

Events and Athletics Competition 

  • Events, conferences and other large gatherings scheduled through the end of the spring semester are currently under review by a task force. We will have a follow-up communication regarding these activities in the near future. 
  • Home athletics competitions will continue pending the receipt of additional guidance from the NAIA and the Sooner Athletic Conference. Enhanced cleaning and communication procedures for these events have been implemented.  

We encourage you to bookmark this page and check for future updates. 

We recognize these are difficult times, but the safety of our campus community is our first priority.

March 6

March 6, 4 p.m.: The safety and health of our students, faculty, staff and campus community continues to be our top priority. 

For those traveling internationally during Spring Break to or through a country with a Centers for Disease Control and Prevention level 2 or 3 warning, Texas Wesleyan students, faculty, staff and campus community members must isolate themselves off campus for at least 14 days before returning to campus. As of today, these countries include: 

  • Italy
  • Iran
  • South Korea
  • China
  • Japan 

Those who choose not to self-quarantine may be subject to disciplinary action. Also, it’s important to consider that travelers returning from certain countries may be subject to additional restrictions, as mandated by the CDC.

This policy has been created to follow CDC travel guidelines regarding the Coronavirus and to ensure the safety of our campus community. Texas Wesleyan will continue to follow CDC guidelines and will adjust procedures accordingly.

Students affected by this policy should contact Dennis Hall, vice president of student affairs and dean of students, at dhall@txwes.edu. Employees should contact Angela Dampeer, associate vice president of Human Resources, at adampeer@txwes.edu.

Tarrant County Public Health has opened a non-urgent Coronavirus hotline to help answer questions. You may contact them at 817-248-6299.

March 2

March 2, 10:32 a.m.: At this time, we do not have any reported or suspected cases among the university community. However, university leaders continue to monitor the situation both here in Texas and beyond. 

If you have recently traveled from an area with an ongoing spread of COVID-19, you should monitor your health for fever, cough or shortness of breath and difficulty breathing. If you develop these symptoms, please take the following steps:

  • Call your healthcare professional, who will work with the state’s public health department and the CDC to determine if a test is necessary.
  • Avoid contact with others.
    • University employees are urged to notify their supervisor and not come to work.
    • Students who commute to campus are urged to contact their professors, not go to class and stay home.
    • Students who live on campus are urged to not go to class, stay in their residence hall and notify their resident assistant.
  • Do not travel while sick.
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
  • Wash hands often with soap and water for at least 20 seconds. Use alcohol-based hand sanitizer if soap and water are not available.

Your health and safety are our priority. For more information on the virus, please visit the Centers for Disease Control and Prevention’s website.

Additional Information

Use the links below to see additional information about affected groups and spaces on campus.

You can also read more about how you can stop the spread of COVID-19.