Human Resources Policies
Frequently Asked Questions
7.6.16 Timesheets
Staff employees and twelve-month faculty are required to keep an accurate record of time worked. This record must be completed bi-weekly for non-exempt employees. Exempt staff and twelve-month faculty must complete their time records every month. Time records must be completed by the employee, verified, and approved by the Payroll department's designated deadlines.
Vacation and sick leave must be recorded in at least one-hour increments. All leave requests must be approved by an employee’s supervisor. Employees are expected to discuss their planned leave with their supervisor in advance to ensure adequate coverage and minimal disruption to operations. Supervisors may consider whether leave is required under the circumstances (e.g. for a doctor’s appointment), or whether an employee’s work schedule can be appropriately managed to account for a brief absence from work without using sick or vacation time. In all circumstances, employees are expected to follow all provisions in this handbook, including those relating to their attendance and other leave policies.
Example 1:
In the example below an employee has (1) discussed the need to leave for an appointment 2 hours early on 8-18-25 and documented the hours on the timesheet. The employee and the supervisor have discussed that the employee can make up hours the next day (2) in order to manage the weekly schedule. The employee worked with the supervisor, adjusted their work hours and completed the regular total hours for the week (3).
Example 2:
In this example the supervisor approved the employee needing to leave at 1 p.m. due to illness on 8-18-25. The employee entered the sick leave on the timesheet. The recorded regular hours for the week are now 37 hours.
