Supervisor Services

All job posting requests and hiring proposals are now initiated in the PeopleAdmin applicant tracking system, PeopleAdmin (txwes.peopleadmin.com/hr).

For anyone in your department that still needs access and an introduction to the PeopleAdmin site, please contact Christi Tallent at cmtallent@txwes.edu ext. 4403 or Eli Cuellar at ecuellar2@txwes.edu ext. 7504 to schedule a time for training.  

Reference and step by step instruction can be found in the People Admin User Guide.

To assist you in the hiring process, please review the Full-Time and Part-Time Staff Hiring Procedures.

• All PeopleAdmin postings are completed by using the Human Resources approved job description for the specific position. For new positions, (staff, faculty or adjunct), please submit the new or revised job description to hr@txwes.edu for approval.
• After the posting is live, supervisors will begin the screening process by selecting applicants to move through the workflow (“Interview”, “Not Interviewed”, ect.)
• The hiring department may schedule interviews and conduct phone screenings when applicants are selected for an interview. Helpful interview tips can be found here: Hiring Best Practices.
• When interviews are concluded and a candidate has been selected, the hiring supervisor must initiate a Hiring Proposal for the selected candidate. All applicants who were interviewed and not selected, must be marked as “Interviewed; Not Hired”. The Hiring Proposal will need to be submitted and moved to workflow for approval. At this time, the hiring supervisor may make a verbal offer to the selected candidate, however, the official offer of employment and letter will be sent by the human resources office.
• Any notes taken during the interview process will need to be uploaded in PeopleAdmin.
• After Finance has approved the Hiring Proposal, the Human Resources office will receive the proposal and the offer of employment letter will be created, signed by the Associate Vice President of Human Resources and sent via email to the candidate with the new hire paperwork attached. The Hiring Supervisor will be cc'd on the email. 
• After the Offer of Employment letter is accepted and signed by the employee, Human Resources will close the posting.

1. Human Resources will notify the supervisor when the employee is hired and an ID number is assigned.
2. After an ID number is assigned, the department is responsible for requesting account access through the IT department which includes an email account, phone extension, colleague access, etc.  To submit the request, please visit the IT website. 
3. The payroll calendar and information on time entry training can be found on the Payroll website.
4. Within the first month of employment, Human Resources will schedule (via email) the new employee for the New Employee Orientation.