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Payroll

Payroll Process

Employees electronically record and certify time entries for each pay period through Ramlink. If an employee misses the time entry deadline, entry and approval must be coordinated with the supervisor who can access the timecard until the approval deadline. The University will not compensate employees without proper documentation and authorization for the reportable period. 

Electronic timesheets should be submitted through Ramlink according to the following schedules.

2026 Biweekly Payroll Calendar
Pay Period Dept to HR
Deadline		 HR to PR
Deadline		 Timecard
Deadline		 Pay
Date
12/14/25–12/27/25 12/08/25 12/12/25 12/15/25 01/02/26
12/28/25–01/10/26 01/05/26 01/05/26 01/12/26 01/16/26
01/11/26–01/24/26 01/12/26 01/20/26 01/26/26 01/30/26
01/25/26–02/07/26 01/26/26 02/02/26 02/09/26 02/13/26
02/08/26–02/21/26 02/09/26 02/16/26 02/23/26 02/27/26
02/22/26–03/07/26 02/23/26 03/02/26 03/09/26 03/13/26
03/08/26–03/21/26 03/03/26 03/10/26 03/23/26 03/27/26
03/22/26–04/04/26 03/16/26 03/30/26 04/06/26 04/10/26
04/05/26–04/18/26 04/06/26 04/13/26 04/20/26 04/24/26
04/19/26–05/02/26 04/20/26 04/27/26 05/04/26 05/08/26
05/03/26–05/16/26 05/04/26 05/11/26 05/18/26 05/22/26
05/17/26–05/30/26 05/18/26 05/26/26 06/01/26 06/05/26
05/31/26–06/13/26 06/01/26 06/08/26 06/15/26 06/19/26
06/14/26–06/27/26 06/15/26 06/22/26 06/29/26 07/03/26
06/28/26–07/11/26 06/29/26 07/06/26 07/13/26 07/17/26
07/12/26–07/25/26 07/13/26 07/20/26 07/27/26 07/31/26
07/26/26–08/08/26 07/27/26 08/03/26 08/10/26 08/14/26
08/09/26–08/22/26 08/10/26 08/17/26 08/24/26 08/28/26
08/23/26–09/05/26 08/24/26 08/31/26 09/08/26 09/11/26
09/06/26–09/19/26 09/08/26 09/14/26 09/21/26 09/25/26
09/20/26–10/03/26 09/21/26 09/28/26 10/05/26 10/09/26
10/04/26–10/17/26 10/05/26 10/12/26 10/19/26 10/23/26
10/18/26–10/31/26 10/19/26 10/26/26 11/02/26 11/06/26
11/01/26–11/14/26 11/02/26 11/09/26 11/16/26 11/20/26
11/15/26–11/28/26 11/09/26 11/16/26 11/30/26 12/04/26
11/29/26–12/12/26 11/30/26 12/07/26 12/14/26 12/18/26
12/13/26–12/26/26 11/30/26 12/07/26 12/14/26 01/01/27

 

2026 Monthly Payroll Calendar
Pay Period Dept to HR
Deadline		 HR to PR
Deadline		 Timecard
Deadline		 Pay
Date
01/01/26–01/31/26 01/09/26 01/16/26 01/23/26 01/30/26
02/01/26–02/28/26 02/06/26 02/13/26 02/20/26 02/27/26
03/01/26–03/31/26 03/02/26 03/09/26 03/24/26 03/31/26
04/01/26–04/30/26 04/09/26 04/16/26 04/23/26 04/30/26
05/01/26–05/31/26 05/07/26 05/14/26 05/20/26 05/29/26
06/01/26–06/30/26 06/09/26 06/16/26 06/23/26 06/30/26
07/01/26–07/31/26 07/09/26 07/16/26 07/23/26 07/31/26
08/01/26–08/31/26 08/06/26 08/13/26 08/20/26 08/31/26
09/01/26–09/30/26 09/09/26 09/16/26 09/23/26 09/30/26
10/01/26–10/31/26 10/08/26 10/15/26 10/22/26 10/30/26
11/01/26–11/30/26 10/30/26 11/06/26 11/13/26 11/30/26
12/01/26–12/31/26 11/20/26 12/03/26 12/10/26 12/31/26

Looking for the 2026 payroll calendar? Download it here.

2026-Payroll-Calendar.pdf

Questions

If you have any payroll questions, please contact Carol Walters at 817-531-4419 or email your questions to payroll@txwes.edu. This schedule is subject to change if the University closes for any reason other than a normally scheduled break day or holiday.

Resources:

Training: