Location: Oneal-Sells Administration Building 3rd Floor
8:30 a.m.-4:30 p.m.
All students will need to go to Ramlink read and accept the Student Financial Responsibility Form before any registration of classes will occur. If you have not gone to Ramlink and accepted the form, it will block your registration. This form will need to be accepted yearly.
In order to comply with federal regulations, Texas Wesleyan has a student consent form FERPA (Information Release Form) that enables the University to release student account information to specific individuals including parents. Students must have their student ID number (printed on the University issued picture ID) to access student account information. Please contact the Cashier's Office with any questions.
The Texas Wesleyan Cashier's Office is completely online. Students may access their account balance, 1098T and other information through Ramlink. Payment reminders and other important account information will be sent to your University email account.
Texas Wesleyan University will send a list of students with credit balances to the Texas Wesleyan/Follett bookstore, two weeks prior to the beginning of school to use to purchase books and other educational material. A credit balance is an overpayment of charges on the student account that could be attributed to cash payments, student loans, Pell grant, other grants, or other financial aid including institutional aid. The voucher system will stay open for 1 week after the beginning of school for a total of three weeks to charge books to their student account by voucher. The maximum allowed for charges is $750.
Should the student need more materials, the bookstore can contact the cashier’s office to get approval for a higher amount. A higher amount will be approved if the student’s credit balance will support the charges.
By not using the voucher system, the student automatically declines to participate in the program and no book charges will be incurred. Book charges will be posted the next day to the student account for the charged amount, reducing the credit on their account. Any remaining credit balance will be issued to the student in the form of a refund check. (See refund policy). Regulation 668.164(i)
Beginning refund dates are posted on this website each term. After the first disbursement of title IV financial aid onto the student account, within 14 days a refund check will be issued to the student. Refunds, not associated with Title IV funds, will be processed as quickly as possible.
International students with a credit balance, the credit will be transferred up to the next semester to help pay registration cost. If an international student is not returning and wishes a refund, they will need to go to the cashier's office and fill out a request form, which will include a current United States address to mail the check to. Checks will only be mailed to the address on record, so the address will also need to be changed in the Registrar office. We do not mail checks outside of the U.S.
The student will be sent an email to their University email account, notifying them of the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.
Unless the Cashier's office is notified by email from the student, checks will be held for pickup for two weeks. After two weeks, they will be mailed to the address on file.
Any request for refund checks to be mailed will only be mailed to the address on record, which the student can verify on Ramlink.
Spring 2017: last refund date is Jan. 30, 2017
The Cashier's Office now accepts Visa, Discover, Master card and American Express credit cards.
There are several ways you can pay your student account.
Go to txwes.edu/cashier and select the Make an Account Payment link. Complete the information on the form and submit. If processed before 4 p.m., the payment will be posted the next day. If paying by ACH (electronic check) it could be delayed a day.
The policy of Texas Wesleyan University is payment is due by the posted payment due date located on the cashier's website under "important information", or upon registration if after that date. If electing to use a payment plan, this should be activated on the day of registration. A $122 late fee is assessed to all students who re- register after being withdrawn for non-payment during late registration. Students must have a zero balance on their previous/current term to be able to register for the next term.
A student who has a past due account will have a financial hold placed on their student record. A financial hold will prevent a student from obtaining transcripts, registering for next term or participating in graduation. Any student with an account more than 30 days past due may be withdrawn from classes. The student will remain responsible for all unpaid balances incurred. In the event, an account becomes delinquent and is placed with an outside agency for collection, all collection and/or legal fees will be the responsibility of the student.
To maintain student enrollment and school reporting mandated by federal immigration law, international students not participating in a recognized student sponsorship program are deregistered from classes and removed from school on University-chosen but published deregistration date(s) unless a) the student pays in full for the current term by the deadline or b) the student successfully enrolls in and maintains compliance with a University-approved payment plan by the appropriate deadlines.
After registration has been completed, a student may change her/his schedule only during the add/drop period. No course may be added after the first week of class. Tuition and fee charges for any course dropped before the first day* of class will be refunded at 100%. Tuition and fees for classes dropped after classes have begun are credited as follows:
*Classes dropped on the same day as class starts will be subject to penalty.*
A student wishing to drop from all classes must formally withdraw from the University (see Withdrawals/Drop Section in the catalog). Non-attendance does not get you withdrawn from classes. To not be charged you must do so prior to the first class start date.
Tuition: A student formally withdrawing from the University before the end of 20% of class time usage will be eligible for a partial refund of tuition and room and board charges only, except for the first time students and Title IV aid recipients as noted below. Students who do not adhere to the University's formal withdrawal process forfeit their refund. Withdrawal tuition refunds are calculated on a class-by-class basis. The official first day of classes for refund purposes for all programs of study is established as the first regularly scheduled day of each class as set forth in the University's class schedule. 6888 The total withdrawal refund formula is as follows:
Fees will not be refunded if a student completely withdraws from the University after the official first day of class.
*Withdrawals processed on the same day as class starts will be subject to penalty.
The Texas Wesleyan Cashier's Office has gone paperless as of August 2006. Students may access their account balance through RamLink, Student Account Statement. Statements can be printed from the link on Ramlink. Payment reminders and other important account information will be sent to students through RamMail.
Statement balances are subject to change. This means that balances can change from day to day. Charges can be added or removed. Example: book charges can be added or removed during the semester.
*Payment in full means all registration charges, dorm and meal charges and other miscellaneous charges are paid.
Location: Oneal-Sells Administration Building 3rd Floor
8:30 a.m.-4:30 p.m.