8 a.m.-5 p.m.
Student Account Payments
Enrollment Deposit Payments
Other Student Payments
Wesleyan Event Payments
In order to comply with federal regulations, Texas Wesleyan has a student consent form FERPA (Information Release Form) that enables the University to release student account information to specific individuals. Students must have their student ID number (printed on the University issued pictured ID) to access student account information. Please contact the Cashier's Office with any questions.
Beginning Summer 2014, the cashier's office will no longer award advances for third-party billing. Third parties will be billed after 12th class day.
Book voucher policy
Texas Wesleyan University will send a list of students with credit balances to the Texas Wesleyan/Follett bookstore, two weeks prior to the beginning of school to use to purchase books and other educational material. A credit balance is an overpayment of charges on the student account that could be attributed to cash payments, student loans, Pell grant, other grants, or other financial aid including institutional aid. The voucher system will stay open for 1 week after the beginning of school for a total of three weeks to charge books to their student account by voucher. The maximum allowed for charges is $750.
Should the student need more materials, the bookstore can contact the cashier’s office to get approval for a higher amount. A higher amount will be approved if the student’s credit balance will support the charges.
By not using the voucher system, the student automatically declines to participate in the program and no book charges will be incurred. Book charges will be posted the next day to the student account for the charged amount, reducing the credit on their account. Any remaining credit balance will be issued to the student in the form of a refund check. (See refund policy). Regulation 668.164(i)
Beginning refund dates are posted on this website each term. After the first disbursement of title IV financial aid onto the student account, within 14 days a refund check will be issued to the student. Refunds, not associated with Title IV funds, will be processed as quickly as possible.
International students with a credit balance, the credit will be transferred up to the next semester to help pay registration cost. If an international student is not returning and wishes a refund, they will need to go to the cashier's office and fill out a request form, which will include a current United States address to mail the check to. Checks will only be mailed to the address on record, so the address will also need to be changed in the Registrar office. We do not mail checks outside of the U.S.
The student will be sent an email to their University email account, notifying them of the day the check will be available for pickup. Students must present their student ID card to pickup a refund check.
Unless the Cashier's office is notified by email from the student, checks will be held for pickup for two weeks. After two weeks, they will be mailed to the address on file.
Any request for refund checks to be mailed will only be mailed to the address on record, which the student can verify on Ramlink.
*Classes dropped on the same day as class starts will be subject to penalty.*
Tuition: A student formally withdrawing from the University before the end of 20% of class time usage will be eligible for partial refund of tuition and room and board charges only, except for the first time students and Title IV aid recipients as noted below. Students not adhering to the University's formal withdrawal process forfeit their refund. Withdrawal tuition refunds are calculated on a class-by-class basis. The official first day of classes for refund purposes for all programs of study is established as the first regularly scheduled day of each class as set forth in the University's class schedule. 6888 The total withdrawal refund formula is as follows:
Non-payment does not guarantee automatic withdrawal. You will need to withdraw at the Registrar office.
*Withdrawals processed on the same day as class starts will be subject to penalty.
The Texas Wesleyan Cashier's Office has gone paperless as of August 2006. Students may access their account balance through RamLink, Student Account Statement. Statements can be printed from the link on Ramlink. Payment reminders and other important account information will be sent to students through RamMail.
Statement balances are subject to change. This means that balances can change from day to day. Charges can be added or removed. Example: book charges can be added or removed during the semester.
*Payment in full means all registration charges, dorm and meal charges and other miscellaneous charges are paid.
8 a.m.-5 p.m.