Cashier's Office

If you have a "credit" or excess payment on your student account and qualify for a refund, you can now set up a Direct Deposit to your banking account.

Simply choose the Direct Deposit link located under the Cashier's Office heading, on Ramlink. 

1. Then select the Banking information link
2. Add an account
3. Select the next button
4. Enter your banking information, read the terms and conditions and then select the "agree" button. 

 Then, you're done! You will be able to view your account in Ramlink. If you see the not-verified warning, don't panic. We'll send a zero deposit to verify information. Once that clears, the warning will disappear. You will also receive an automated notice of the deposit.

It could take up to five (5) days, so don't wait until the last minute or you may receive a paper check instead of it deposited into your bank account.

Payment due date:

• Summer 2017: May 5, 2017
• Fall 2017: Aug. 5, 2017

Book Voucher Availability

• Summer 2: July 3 - July 11, 2017
• Fall: August 1, 2017 - August 25, 2017

Refund Dates (subject to change)

• Summer 2: July 13, 2017
• Fall: Sept. 8, 2017

Weekly thereafter.

There are several options for paying your account.

First, log in to Ramlink and view your student financial statement to obtain your balance.

Remember Statement balances are subject to change. This means that balances can change from day to day. Charges can be added or removed. Example: book charges can be added or removed during the semester.

 While you're in Ramlink, you can select either "Make a Student Account Payment" or "Set Up a Payment Plan." ‌

The Make a student account payment will take you to a secure online payment screen. If you make a payment before 4 p.m., it will post the next business day on your account. For more information click on payment plans.

If you prefer, you can mail in a payment or stop by the Cashier's Office located on the 3rd floor of the Administration Building. We will be glad to assist you.

Cashier's Office
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas  76105 

Delinquent Accounts

A student who has a past due account will have a financial hold placed on their student record. A financial hold will prevent a student from obtaining transcripts, registering for next term or participating in graduation. Any student with an account more than 30 days past due may be withdrawn from classes. The student will remain responsible for all unpaid balances incurred. In the event, an account becomes delinquent and is placed with an outside agency for collection, all collection and/or legal fees will be the responsibility of the student.

For Spring 2017

Change of Schedule - Add/Drop

After registration has been completed, a student may change her/his schedule only during the add/drop period. No course may be added after the first week of class. Tuition and fee charges for any course dropped before the first day of class is refunded 100%. Tuition and fees for classes dropped after classes have begun are credited as follows:

1. Courses dropped within 5% of the class calendar days will be credited at 80%
2. Courses dropped within 10% of the class calendar days will be credited at 60%
3. No refund will be credited for any course after 10% of the class calendar days has elapsed. Fees will not be refunded.

*Classes dropped on the same day as class starts are subject to penalty.*

Withdrawals

A student wishing to drop from all classes must formally withdraw from the University (see Withdrawals/Drop Section in the catalog). Non-attendance does not get you withdrawn from classes. To not be charged you must do so prior to the first class start date.

Tuition: A student formally withdrawing from the University before the end of 20% of class time usage will be eligible for a partial refund of tuition and room and board charges only, except for the first time students and Title IV aid recipients as noted below. Students who do not adhere to the University's formal withdrawal process forfeit their refund. Withdrawal tuition refunds are calculated on a class-by-class basis. The official first day of classes for refund purposes for all programs of study is established as the first regularly scheduled day of each class as set forth in the University's class schedule. 6888 The total withdrawal refund formula is as follows:

1. 100% credit before the first day* of class
2. 80% credit if 5% or less of the class calendar days have elapsed
3. 60% credit if 5.01% to 10% of the class calendar days have elapsed
4. 40% credit if 10.01% to 15% of the class calendar days have elapsed
5. 20% credit if 15.01% to 20% of the class calendar days have elapsed
6. No credit will be given after 20% of the class calendar days has elapsed.

Fees will not be refunded if a student completely withdraws from the University after the official first day of class. Non-payment does not guarantee automatic withdrawal. You will need to withdraw at the Registrar office. *Withdrawals processed on the same day as class starts will be subject to penalty.

Beginning 2017 Summer terms

There is a new policy going into effect beginning summer terms 2017 for Dropped Classes and Withdrawals.

Short terms: (Summer 1, Summer 2 and Online MBA)

• If you drop/withdraw before the beginning of the class start date, through the 3rd calendar day - the refund of charges is 100% of tuition. There is no refund of fees after class start date.

Beginning the 4th calendar day, there will be no adjusting of tuition charges. 100% of the tuition and fees will be due.

Long terms (spring, fall and summer extended)

• 0-5 Calendar days based on term start date - 100% refund of tuition
• 6-10 Calendar days based on term start date - 75% refund of tuition
• 11-15 Calendar days based on term start date - 50% refund of tuition
• 16-20 Calendar days based on term start date - 25% refund of tuition

Beginning 21st calendar day from term start date there is no adjustment on tuition charges

After Term start date, there is no refund of any fees, including general fees, tech fees and course fees.

To be refunded any fees, you must withdraw or drop before the term start date.

Book voucher policy

Texas Wesleyan University will send a list of students with credit balances to the Texas Wesleyan/Follett bookstore, two weeks prior to the beginning of school to use to purchase books and other educational material. A credit balance is an overpayment of charges on the student account that could be attributed to cash payments, student loans, Pell grant, other grants, or other financial aid including institutional aid. The voucher system will stay open for 1 week after the beginning of school for a total of three weeks to charge books to their student account by voucher. The maximum allowed for charges is $750.

Should the student need more materials, the bookstore can contact the cashier’s office to get approval for a higher amount. A higher amount will be approved if the student’s credit balance will support the charges.

By not using the voucher system, the student automatically declines to participate in the program and no book charges will be incurred. Book charges will be posted the next day to the student account for the charged amount, reducing the credit on their account. Any remaining credit balance will be issued to the student in the form of a refund check. (See refund policy). Regulation 668.164(i)

Refund Policy

Beginning refund dates are posted on this website each term. After the first disbursement of title IV financial aid onto the student account, within 14 days a refund check will be issued to the student. Refunds, not associated with Title IV funds, will be processed as quickly as possible. Credits created by institutional aid and/or grants only, will not generate a  refund.

International students with a credit balance, the credit will be transferred up to the next semester to help pay registration cost. If an international student is not returning and wishes a refund, they will need to go to the cashier's office and fill out a request form, which will include a current United States address to mail the check to. Checks will only be mailed to the address on record, so the address will also need to be changed in the Registrar office.  We do not mail checks outside of the U.S.

The student will be sent an email to their University email account, notifying them of the day the check will be available for pickup. Students must present their student ID card to pick up a refund check.

Unless the Cashier's office is notified by email from the student, checks will be held for pickup for two weeks. After two weeks, they will be mailed to the address on file.

Any request for refund checks to be mailed will only be mailed to the address on record, which the student can verify on Ramlink.

Payment Policy

The policy of Texas Wesleyan University is payment is due by the posted payment due date located on the cashier's website under "important information", or upon registration if after that date.  If electing to use a payment plan, this should be activated on the day of registration. A $130 late fee is assessed to all students who re- register after being withdrawn for non-payment during late registration. Students must have a zero balance on their previous/current term to be able to register for the next term.

Non-payment does not guarantee automatic withdrawal. You will need to withdraw at the Registrar office. *Withdrawals processed on the same day as class starts will be subject to penalty.

International De-registration Policy

To maintain student enrollment and school reporting mandated by federal immigration law, international students not participating in a recognized student sponsorship program are deregistered from classes and removed from school on University-chosen but published deregistration date(s) unless a) the student pays in full for the current term by the deadline or b) the student successfully enrolls in and maintains compliance with a University-approved payment plan by the appropriate deadlines. 

Delinquent Accounts

A student who has a past due account will have a financial hold placed on their student record. A financial hold will prevent a student from obtaining transcripts, registering for next term or participating in graduation. Any student with an account more than 30 days past due may be withdrawn from classes. The student will remain responsible for all unpaid balances incurred. In the event, an account becomes delinquent and is placed with an outside agency for collection, all collection and/or legal fees will be the responsibility of the student.

The Texas Wesleyan Cashier's Office is completely online. You can access your account balance, 1098T, student statements and other information through Ramlink. Payment reminders and other important account information is sent to your University email account.