1098T Information

Although Texas Wesleyan University provides the information that appears on your 1098-T form, our staff is not qualified to answer any tax-related questions or give tax advice.

It is the student's responsibility to determine the taxability of scholarships or grants received. You are encouraged to contact your individual tax preparer or the Internal Revenue Service (IRS).

1098-T statements will be available on Ramlink on Jan. 18, 2017 and will not be mailed to current students. Only students that have a valid social security number on file with Wesleyan as of Dec. 31, 2016, will automatically have a 1098-T on Ramlink. Also, your last name will need to match the name on your social security file.

To view and download your 1098-T on Ramlink:

Click on the view my 1098-T Form
View your 1098-T form as a PDF or print if desired
Student financial statements are also available on Ramlink that you can download to support the 1098T
If you are seeing a blank screen or having problems, it could be because you do not have adobe acrobat installed, or if you are using Firefox. If using firefox- select "open with a different viewer" and select "Adobe Reader" (you will need to have Adobe Acrobat Reader installed)

Ramlink Access

If you have forgotten your access to Ramlink:
Go to the IT website for instructions on resetting your ID and/or password to access Ramlink for current students
If you graduated in December 2016, you should still have access to Ramlink. If you graduated in May 2016, 1098T's have been mailed to the current address we have on record
You can now download your own statement from Ramlink. It's called your Student Financial Statement.

Amounts billed for qualified tuition and related expenses:

Please note Box 2 on the 1098-T form shows the total amounts BILLED for qualified tuition and related expenses for the reported tax year (total amount "BILLED" not payments received). If Box 7 on the 1098-T form is checked, the amount in Box 2 includes amounts for an academic period beginning in January – March of the following tax year and may not be eligible for a deduction. See Publication 970 for guidance on how to report these amounts.
To assist you in determining your qualified educational expenses, the detail of the totals reported on your 1098-T is printed on the reverse side of the form. Transactions that are identified as reportable include tuition and fees a student must pay to be enrolled in a degree program.
1098-T’s are based on the calendar year Jan. 1, 2016 through Dec. 31, 2016.

Amounts included in Box 5, "Scholarship and grants:"

This represents the total of scholarships or grants received and processed for the calendar year.
Amounts of scholarships reported on your 1098-T are for determining eligibility for the Hope credit and lifetime learning credit only, NOT for determining the taxability of such scholarships. Your scholarships may or may not be taxable, refer to IRS Publication 970.
Tuition waivers have been deducted from tuition costs as a discounted rate of tuition in box 2 and also deducted from the scholarship box 5

Why doesn't my 1098-T match what I paid/received?

This is the most common misunderstanding each year. For 1098-T purposes reports qualified transactions in the calendar year when amounts were billed and not when or how much was paid, received or posted. How much and when you actually paid your account is your responsibility. You can download your statement on Ramlink for verification.
For example, undergraduate students were billed during the Fall semester 2015 (usually around mid-November) for classes being taken during the Spring semester 2016, so those amounts were included on your 2015 (not 2016) 1098-T even though the actual payment may have been made or applied or posted during 2016. Your scholarship may have posted in 2016
Amounts of qualified tuition and required fees reported on your 1098-T are defined by the IRS as "tuition and fees required for enrollment or attendance at an eligible educational institution."
The IRS does not consider student health fees, transportation fees, recreational sports fees, insurance fees, or room and board of any kind as qualified tuition and related fees, therefore, these fees are excluded from amounts reported on the 1098-T.
If you are a full-time student, the box will be checked that says "At least half-time." There is not a box for a full-time student.
If 16 Spring is your first term at the University and you registered in 2015; since classes do not start until January of 2016, your are at least half time box will be marked NO as classes have not started.
This is not an error on the 1098-T form. You can discuss this with your tax advisor or research the IRS website for help.
Visit http://www.irs.gov/pub/irs-pdf/p970.pdf for details on determining the taxability of different types of scholarships.
The parent, guardian, or student will be responsible for reporting to the IRS amounts actually PAID out-of-pocket or with borrowed funds during the 2016 tax year for qualified tuition and related expenses. The amounts reflected on the 1098-T form are only the qualified tuition and related expenses charged to your student account during the 2016 tax year. This is not necessarily the amount which was paid in the tax year. You must calculate what was actually paid in the tax year 2016 towards those charges. Please do not use the amounts on the 1098T when calculating what was paid in the tax year.You may view your charges, grants, scholarships and payments through Ramlink.

Who is eligible to receive a Form 1098-T?

Students who are U.S. citizens, permanent residents and have incurred qualified tuition and related expenses during the calendar year 2016 will receive a Form 1098-T. Wesleyan must have a valid U.S. social security number on the Student Records as of December 2016 in order to submit a valid 1098-T to the IRS. Students with an assigned 9 digit University I.D. must complete IRS Form W-9S and either mail or hand deliver the completed W-9S to the Registrar office prior to Dec. 1 of the previous year. The IRS will not be able to validate your eligibility for the tax credit without a valid Social Security number.

Cashier's office is unable to assist you with help filing your taxes. Please contact a professional if you are not sure of the procedure.

You might not receive a 1098T in the following cases:

Courses for which no academic credit was offered
Your tuition was paid in full by scholarships and/or grants
Your tuition was paid by an employer or government agency such as the VA or Dept of Defense
Or the payments will be reflected in the scholarship box

*If you request a printed 1098T statement, please allow 3- 4 days.

Cashier's Office

Location: Oneal-Sells Administration Building 3rd Floor
8:30am to 4:30pm
Phone: 817-531-4456
Fax: 817-531-6570
cashiersoffice@txwes.edu

Office Hours

Monday-Friday
8:30 a.m.-4:30 p.m.