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Holding an event on campus? Here’s what you need to know about event set-ups!

11.14.2018 | By: Texas Wesleyan University

1. Reserve Your Space

If you have not reserved the space, the event set-up will not go through. Make sure to allow enough time for decorating, and tearing down the decorations.

2. Submit a Work Order Through SchoolDude

Please contact your department administrative assistant or Facilities at 817-531-4252 to receive a requester guide if you have not submitted a work order before.

3. Request in Advance

Basic set-ups (up to 50 people and does not require removal of furniture) must be submitted at least three days in advance.
Complex set-ups (more than 50 people) must be submitted at least ten days in advance.
Even if you are still waiting on RSVPs, go ahead and submit an estimate of your set-up. Adjustments can be sent by e-mail to arcavitt@txwes.edu.
IF YOU DO NOT SUBMIT YOUR SET-UP REQUEST ON TIME, YOU WILL HAVE TO TAKE THE ROOM AS IT IS.

4. Include Key Information

In the problem description box in the work order, make sure to include the date and timeframe that you reserved the space. Don't forget to let us know how many tables and chairs you need, and how you would like them arranged.

5. Submit Requests for Additional Services

Need reserved parking or need to access the building outside of normal business hours? Submit a Security Service Request. The form has blue links to expand the form based on what services you need.

If you will need additional media during your event, be sure to submit a request via the Media Request Form. REQUESTS NEED TO BE SUBMITTED AT LEAST TWO DAYS IN ADVANCE.

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