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New Student Organization Registration

New Student Organization Registration

Texas Wesleyan University welcomes new student organizations. If you cannot find a pre-existing organization that meets your needs, we would love to help you create your own.  

Starting an Organization

This is for newly forming organizations seeking initial approval and dissolved organizations. Dissolved organizations include organizations that have failed to register for two consecutive long semesters. They will be treated as if they are newly forming and should follow the process below.

New Student Organization Requirements

Below are the minimum requirements for starting a new student organization at Texas Wesleyan University:

  • At least 3 currently enrolled Texas Wesleyan University student members
  • At least 2 officers, all of which have at least a 2.5 cumulative GPA and are in good disciplinary standing
  • A mission/purpose statement of the organization
  • A constitution/bylaws (See sample on Student Life website)
  • A full-time Texas Wesleyan University faculty or staff member to serve as the organization’s advisor
  • Membership in a Texas Wesleyan University student organization is limited to currently enrolled students at Texas Wesleyan University
  • No student organization will deny membership on any basis prohibited by applicable law, including but not limited to sex, race, color, national origin, religion, age, veteran status, or disability
  • All student organizations will conduct their business in accordance with institutional regulations

After you have met the above requirements, the following lists the next steps to creating your new organization

  • Register the new organization on RamSpace
    • Input the following link into your web browser: https://txwes.campuslabs.com/engage/
    • Log in using your Ram Link Credentials
    • Click the organizations tab in the top left hand corner
    • Click “REGISTAR AN ORGANIZATION” button in the left hand column
    • Click the blue “REGISTAR A NEW ORGANIZATION” button at the bottom of the page
    • Follow the prompts
  • Take part in Risk Management Training
  • Register your organization at the beginning of each academic year

Constitution and Bylaws

  • Student organizations are required to adopt a constitution and bylaws that will help their student organization function in an orderly fashion.
  • Constitutions and bylaws articulate the purpose of and spell out the procedures to be followed by student organizations.
  • The documents should be reviewed annually, utilized in the training of new officers, and referred to when questions arise throughout the school year.
  • The needs of an organization will change over time and it is important that the constitution and bylaws are kept up to date to reflect the current state of affairs of each individual student organization.
  • Make sure that all members have copies of these important documents so that they are informed about the organization and its procedures.
  • A constitution will serve to clarify the organization's purpose, delineate basic structure, and provide the cornerstone for building an effective organization. It will also allow members and potential members to have a better understanding of what the organization is all about and how it functions.

Constitution Requirements

  • Constitutions usually require a two - thirds vote of the membership for adoption.
  • Bylaws set forth in detail the procedures an organization must follow to conduct business in an orderly manner.
  • They provide further definition to the articles of the constitution and can be changed more easily as the needs of the organization change.
  • Bylaws usually only require simple majority for passage. (Sample constitution and bylaws can be found at the end of this document.)

Benefits of Being a Registered Student Organization

Registration with Student Engagement has its privileges. Only registered student organizations are entitled to the following:

  • Opportunity to hold meetings and other activities in university facilities at no cost or at a reduced rate established by the facility
  • Eligibility to apply for funding from the Student Government Association and/or the Office of Student Engagement
  • Ability to participate, as an organization, in University-sponsored events (e.g., Homecoming, President’s Picnic, New Student Orientation)
  • Ability to use the name of the University as part of its organization name and use the University trademarks, logos, and other Texas Wesleyan works in conjunction with projects benefiting the university, subject to University policy
  • Ability to co-program with University departments
  • Use the resources of the Student Engagement Office (student computers, copiers, etc.)
  • Ability to use campus advertising mediums on a space available basis to advertise organizational activities and membership, subject to University policy
  • Ability to sponsor fundraising projects
  • Ability to invite guest speakers to campus
  • Ability to grant awards and honors to organization members

Services Available to Registered Student Organizations

  • Classroom and event space reservations
  • Event planning consultation
  • Use of computers, phone and fax machine for organization business

Minimum Requirements for Joining a Student Organization

Any student who wishes to join a recognized student organization must qualify by meeting the following membership standards. Individual organizations may have stricter standards based on their constitution/bylaws, but these standards cannot conflict with Texas Wesleyan Non-Discrimination Policy of membership. Texas Wesleyan’s academic eligibility standards supersedes organizational policy (including national and/or regional affiliate policies) except when an organization’s policy demands higher academic standards than Texas Wesleyan’s student organizational academic eligibility expectations.

Undergraduate Membership:

  1. Be enrolled in a minimum of six (6) credit hours per semester of membership;
  2. Student must have and maintain a minimum of a 2.0 cumulative grade point average in order to maintain active membership.
  3. Students must be in “Good Standing” with the university to maintain active membership.
  4. Officers must have and maintain a minimum 2.5 cumulative grade point average in order to maintain officer position
  5. Under no circumstances may a faculty, staff, or outside individual be an officer, voting member, or have any other active membership status within the organization.

Graduate Membership:

  1. Be enrolled in a minimum of three (3) credit hours of graduate courses each semester of membership
  2. Students must be in “Good Standing” with the university to maintain active membership.

The organization and its advisor are responsible for confirming the academic and disciplinary eligibility of organization membership each semester by the end of the second week of the semester.

  • A recognized student organization may request academic records of its members by submitting a request in writing to the Assistant Dean of Students. 
  • In order to provide the grades of members, individual members must sign a “grade release form.” By signature of the organization member, the organization will be provided access to the member’s total educational and academic record while attending Texas Wesleyan.
  • Grade release forms will be kept on file for a period of 4 years, and are valid until active membership ends.

Failure to enforce eligibility membership requirements may result in organizational sanctions.