As a new faculty member, you may have used a different LMS than what we use here at TXWes. We use Canvas to administer our distance learning courses here at the University. You may find the following videos helpful in giving you a broad overview of the Canvas classroom and some of the basic features within it. We encourage you to first watch these videos to get familiar with Canvas and then direct any additional questions you have to the CETL staff. We are more than happy to walk through your course, point out the key features, or offer personalized training so that you feel comfortable teaching in your Canvas classroom.
How do I copy or import a course? (when you have access to both courses)
We highly recommend clearing the due dates. Otherwise, you will be clicking 50 times on the calendar each time you need to update dates!
You can choose to shift the dates during this import!
To shift dates to the new semester, you must write down the OLD course's start/end term dates. You can find this in the old course by clicking "Settings."
One possible issue from changing dates is potential due dates causing zeros in the grade book rather than the dash. Link to Canvas Guide
If you are importing only select pieces of content (like quizzes), you will click "Select Specific Content" in step #3, then click "Import". You will see the import processing in the "Current Jobs" section. Locate the blue "Select Content" button, then select content as desired!
Notes:
Follow the steps in the graphic above, with the exception of step #2. Select "Canvas Course Export Package" from the dropdown menu, then browse your files to locate the zip folder.
If allowed by your institution, you can bulk migrate existing quizzes into New Quizzes by clicking the Import existing quizzes as New Quizzes checkbox.
If your institution enables the quiz migration feature, question banks linked via a question group in Classic Quizzes will migrate to New Quizzes. If the quiz migration feature is not enabled by your institution, questions from question banks must be individually added before migrating to New Quizzes.
Notes:
When your import is complete, the status displays as Completed [1]. View imported content by accessing any link in Course Navigation.
A Completed status shown in orange [2] indicate the import contains errors. To view the specific error(s), click the issues link [3]. Examples of error issues include an external tool that needs to be reconfigured or content that includes a broken link.
If an import is unsupported or otherwise cannot be imported, the status displays as Failed. To view the specific error(s), click the issues link.
You can view previously imported content using the link next to the import type.
For imported files, click the content name [1]. The file will download to your computer. File imports cannot be downloaded for re-import after 500 days [2].
For course copies, clicking the link will take you back to the course that was copied [3].
"Attendance" means regular and punctual attendance at all scheduled classes. University regulations allow absences for students representing the University in athletic competitions, student government, fine arts events or student development events. If approved by the provost and necessary for course requirements, the absence is considered 'excused'. The maximum number of authorized absences in a semester for a Mon-Wed-Fri course is 5. A maximum of 3 absences are authorized for Tues-Thurs classes, and for classes/labs meeting once a week.
Individual faculty may not enforce a more restrictive policy than the University policy.
Students are required to notify instructors prior to any missed classes and are still held responsible for all class labs/assignments.
When a student has a number of unauthorized absences equal to the number of days the class meets per week, the student may be dropped from the class by the instructor.
View the full TXWES Attendance Policy for more information on hybrid, online, evening and weekend courses.
There are two different kinds of attendance:
Grade Complaints:
Student should discuss matters with the instructor, department head or Dean, respectively. Include documentation copies of the student's coursework, syllabus and any other applicable documents. Utilize the Grade Appeal Process in the Undergraduate Catalog.
Non-Academic Complaints:
Written complaints by students about admin or other student services should be directed to the appropriate office, but may be sent to the Office of the Provost if needed. Include applicable documentation copies.
Other escalated options are available, including a hotline, state reporting and college commission reporting. View the TXWES policies on these options.
Mid-term and final course grades are input via Ramlink. A passing grade may only be earned if the student is enrolled for the duration of the course.
The following are some helpful grade codes to know!
Incomplete Grades
An "I" incomplete grade is only given when the student's work is satisfactory, but for reasons beyond their control, has not been fully completed.
Note: an "I" incomplete grade is NOT given in lieu of an "F" failing grade!
It is the student's responsibility to coordinate work completion and due dates with the instructor. The instructor will file an Incomplete Grade Form with the Office of Student Records. On or before the coordinated date, the instructor will assign a grade and report it to the Office of Student Records. If a grade is not reported by the instructor, the "I" incomplete will automatically change into a "F" failing grade. Once an "F" is given, it cannot be changed unless the student repeats the entire course.
NO grade changes may be made after 1 year from the time the grade was originally issued. This includes "I" incomplete grades.
*MBA Online students must complete/remove "I" grades by the end of the next 7-week session.
OSR will run a report for any "I" grades submitted in Ramlink at the end of the semester. IT will get that report and reopen the course for the instructor and applicable student(s) through the date that was entered within Ramlink.
For questions about the Incomplete Grades Process, contact the Registrar's office.
NOTE: If you'd submitted a letter grade for the student in Ramlink, then later decided to change it to an "I", submit both a Grade Change form and the Incompletes form to the Registrar's office.
| Grade Change Form | Incomplete Grade Form | IT Help Ticket Website | Registrar's Website |
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NOTE: The CETL doesn't have the ability to open/close live courses in Canvas, nor can we approve grade changes. This process must include the Registrar's office and an IT ticket.
EOCs are automatically added to all your Canvas courses. The provost's office sends an email each semester with a reminder and the cutoff to add custom questions.
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