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Residence Hall Policies and Procedures

It is the responsibility of all students to know and understand as well as the regulations or standards of acceptable behavior as a Texas Wesleyan University student and as a student living on-campus. Residents should also be aware of all state, federal, and local laws, as well as the policies and procedures in the:

Code of Student Conduct

Title IX Policy_2020-2021

Freedom from Harassment and Discrimination--Other Protected Characteristics Policy

Housing Contract

Student Conduct Violations

The following policies, as well as those mentioned above, apply to students living in the residence halls at Texas Wesleyan University. Students who are alleged of violating these policies will be contacted by the Office of the Dean of Students or Residence Life staff members through their Texas Wesleyan email, in person or through mail.

Residence Hall Policies

Act of Bias and Bias Response

Texas Wesleyan University is committed to creating an educational community free from intolerance directed toward individuals or groups and to maintaining an environment that fosters respect for others. We are strongly committed to addressing incidents of bias and prejudice against members of our community. By taking strong, consistent and clear stands on bias-motivated incidents and acts of intolerance, we aim to help create an environment of inclusion, a respect for diversity and an understanding of different cultures.

A "bias-motivated incident" is any incident which may fall within one or more of the following definitions:

  1. Conduct of any nature that denies equal privileges or treatment of a particular individual because of the individual’s age, ancestry, color, disability or handicap, national origin, race, religious creed, sex, sexual orientation, gender identity or veteran status.
  2. A form of discrimination consisting of physical or verbal conduct that (1) is directed at an individual because of the individual’s age, ancestry, color, disability or handicap, national origin, political belief, race, religious creed, sex, sexual orientation, gender identity or veteran status, (2) sufficiently severe or pervasive so as to substantially interfere with the individual’s employment, education or access to TXWES programs, activities and opportunities.
  3. May include, but is not limited to verbal or physical attacks, threats, slurs, graffiti or other written word, or derogatory comments that meet the definition set forth above. Whether the alleged conduct constitutes prohibited harassment depends on the totality of the particular circumstances, including the nature, frequency and duration of the conduct in question, the location and context in which it occurs and the status of the individuals involved.
  4. An act of intolerance refers to conduct that is in violation of a college policy, rule or regulation and is motivated by discriminatory bias against or hatred toward other individuals or groups based on characteristics such as age, ancestry, color, disability or handicap, national origin, political belief, race, religious creed, sex, sexual orientation, gender identity or veteran status.
Alcohol

Alcohol is not permitted in or on residence hall property.

Alcohol Containers

Empty alcohol containers as decorations are not permitted in or on residence hall property.

Courtesy Hours

Residents and guests in the residence halls must always be courteous to the rest of the residential community regarding noise issues. If a resident or guest is asked to be quieter, that individual or group is expected to grant the request.

Drugs

The possession, use, sharing, furnishing or distribution of illegal drugs, controlled substances, intoxicants and/or drug paraphernalia is not permitted on campus or in any building.

The possession of prescription medicine is permitted only for those to whom the prescription is issued. All other possession of prescribed medicine is prohibited. All prescription medication must be stored in the original container.

Firearms, Weapons and Explosives

Texas Wesleyan University is a weapon-free campus.

Weapons, including but not limited to, firearms, dart guns, decorative or functional swords, knives of (2) or more inches in length, paint ball guns, pellet guns, hunting equipment (including bows and arrows) and martial arts equipment are not permitted.

Fire Safety

It is imperative that all fire and safety equipment functions properly. In order to support the safety and security of our students, the following acts are prohibited:

  • Tampering or playing with fire extinguishers, smoke detectors, exit lights or emergency lights.
  • Tampering with or pulling a fire alarm under false pretense.
  • Removing smoke detector batteries or otherwise rendering a smoke detector inoperative.
  • Covering the smoke detector, no matter how temporary.
  • Propping open stairwell fire doors.
  • Obstructing halls and stairwells with furniture, debris and other materials.

Removal from the residence halls and referral to the civil authorities for prosecution under state and federal law may be considered for those responsible.

Guest Policy

a. Guests are allowed in the residence halls 24 hours a day.

b. Residents are limited to two (2) guests at a time.

c. All guests must be approved by all roommates.

d. Residents are responsible for ensuring that their guests abide by all University policies while in the residence halls. The host and the visiting guest will both be held accountable for any policy violations, damages, and/or loss of property caused by the guest.

e. Failure of any guest to abide by residence hall policy may result in that guest being told to leave the residence hall.

f. All non-resident students and guests must be accompanied by a resident of that building at all times.

g. Residents may have guests in their room overnight with the permission of their roommate(s). Overnight stays are limited to two (2) nights in a week.

h. The presence of guests must not restrict free access of legitimate occupants to all common spaces and to any private space they may have, or create any situation that infringes on the right of roommates, suitemates or floor mates to remain undisturbed in any residence. Moreover, guests may not sleep in public spaces or utilize the public spaces for personal activities during their stay without their host present.

i. Cohabitation in the residence halls is not permitted. Cohabitation is defined as hosting any guest (resident or non-resident) exceeding two (2) nights in a given week.

Good Samaritan and Medical Amnesty Policy

Texas Wesleyan University is first and foremost concerned about the primary welfare of its student body. In order to promote the safety of our student population, Texas Wesleyan has implemented a Good Samaritan and Medical Amnesty Policy. Community members are expected to act out of concern for themselves and others. Recognizing that there are times when members of the community find themselves in positions where medical assistance is needed to ensure the proper care of an intoxicated person or an individual suffering from a drug overdose, the University has established this Good Samaritan and Medical Amnesty Policy.

Students who seek medical assistance for themselves (Medical Amnesty) or another person (Good Samaritan) due to intoxication or drug related medical emergencies will not be subject to the Texas Wesleyan discipline process. However, students may be required to go through our Alcohol EDU course.

Only the student who had a medical emergency and the individual(s) who call emergency medical assistance and remain with the student until help arrives will fall under the Good Samaritan and Medical Amnesty Policies. This policy does not preclude disciplinary action regarding other violations of the Code of Conduct, such as causing or threatening physical harm, sexual abuse, damage to property, harassment, hazing, etc.

In the event of an emergency, students are directed to call 911 for immediate medical assistance.

Quiet Hours

There should not be any noise audible in the residence hall hallways during quiet hours. Should a someone indicate the noise level is bothersome, the noise level should be lowered immediately. Quiet hours are:

Sunday – Thursday: 10:00 pm – 10:00 am

Friday – Saturday: 12:00 am – 10:00 am

Finals Week: 24 Hours

Sales, Solicitation and Canvassing

a. Door to door solicitation, sales and canvassing are not permitted.

b. Door-to-door distribution of flyers or leaflets is only allowed for official Texas Wesleyan events.

c. Posting flyers on any surface other than a resident’s personal door is prohibited unless the event host has followed the procedure for approved University posting.

d. Students may not engage in any sales, business, marketing, ecommerce (Etsy, etc.), or telemarketing activities in their units or within any public area of the Residence Life facilities.

Smoking, Vaping and/or Tobacco Use

Texas Wesleyan is a tobacco free campus.

Smoking, vaping and/or tobacco use (including smokeless tobacco, hookahs, electronic cigarettes, Juuls, etc.) on University property is prohibited. For more information, visit the University’s Tobacco-Free Campus Policy

Per state law, students under the age of 21 are not permitted to store tobacco, electronic cigarettes, Juuls, etc. in their rooms.

Trash

In an effort to keep the residence halls clean, comfortable and pest-free, Residence Life has designated an area for each building’s trash disposal. All residential students are required to deposit trash into designated trash areas for each residence hall. Students may not deposit trash outside their room doors, in hallways and/or in common area trash cans. Students who fail to adhere to the appropriate disposal of trash will be subject to disciplinary action and fines.

Community living is a privilege. It is important that all community members maintain the cleanliness of the community spaces of the residence halls. In the case of a mess in a community space where responsibility cannot be assigned to a specific student, Residence Life will assign charges to all residents who share that community space.

Unauthorized Entry, Possession or Use

In order to support the safety and security of our students, the intentional or unintentional misuse of residence hall facilities, equipment and furniture is a violation of policy. This includes, but is not limited to:

  1. Unauthorized entry into or use of University premises or equipment, including another student’s room or a vacant residence hall room.
  2. Unauthorized possession, use, duplication, production or manufacture of any key or unlocking device, University identification card or access code for use in University premises or equipment.
  3. Sharing your residence hall keys or unlocking device, University identification card with another individual for their use.
  4. Unauthorized removal of Residence Life furniture from your residence hall room.
  5. Removing furniture from a public space for use in a residence hall room.
Pets

The only pets allowed in the residence halls are fish. Fish aquariums are not to exceed 10 gallons in capacity.

Any unauthorized pet will be subject to immediate removal by the resident or a local Animal Control Officer or Humane Society. Any charges made by Animal Control Officers or Humane Society will be the responsibility of the resident.

Service Animal and Emotional Support Animal questions should be directed to the Director for Housing and Residence Life in the Martin University Center, Suite 230.

Residence Hall Procedures

Key Policy

Security of the entire residential community and their belongings depends on each resident keeping their key(s) safe. Anytime a resident’s key is lost or stolen, their lock will be changed by maintenance staff. The resident’s university bill will be assessed charges for the replacement lock and key(s).

Lock-Out Policy

Between the hours of 8:00 a.m. and 5:00 p.m., residents should call Campus Security (817-531-4911) to unlock their room in the event of a lockout. From 5:00 p.m. to 8:00 a.m., residents may call the posted Resident Assistant On-Call number for their hall to receive lockout assistance. In the event of a lockout, residents will be requested to show identification and may potentially have to wait several minutes. Both Campus Security and the RA On-Call will respond as soon as it is possible to do so.

Lock-Out charges will be assessed to student accounts after the first lock-out.

  1. First Lock-Out: No Charge
  2. Second Lock-Out: $10
  3. Third Lock-Out: $25 and a required meeting with their Residence Life Coordinator (RLC)
  4. Subsequent Lock-Outs: $25 and meeting with RLC
Lounges and Lobbies

Residence hall lounges are available for a wide variety of functions and activities. Individuals or organizations wishing to use these areas must make a reservation through the Residence Life Coordinator at least 48 hours in advance via email.

Parental Notification

For alcohol and drug Violations, the Family Educational Rights and Privacy Act (FERPA) permits colleges and universities to inform the parents/guardians of a student under the age of 21 if such student is found in violation of university or Federal/State alcohol or drug rules. Therefore, Texas Wesleyan University will adhere to the following policy to notify parents or guardians of students involved in alcohol and drug incidents:

  1. If a registered student under the age of 21 is involved in a university policy violation and/or Federal or Texas state law violation for public intoxication, the possession, consumption or distribution of alcohol or illicit drugs, the student’s parent(s) or guardian(s) may be notified of the incident by the Dean of Students’ office.
  2. The parent(s) or guardian(s) of a registered student, without respect to the student’s age, may also be notified in the event of the student’s alcohol or drug violation or misuse where such notification is necessary to protect the health or safety of the student or other individuals. This may include, but is not limited to, the following situations: (1) the student is transported to an emergency medical treatment facility for drug use or alcohol intoxication; (2) medical attention to any person, including the student, is required as a result of the student’s alcohol or drug related behavior; and (3) the student demonstrates a reckless disregard for his or her personal safety or the safety of others.
Privacy and Seizure

Texas Wesleyan University has a responsibility to maintain standards of behavior that are acceptable for the institution and to protect its property. The right to privacy carries with it certain responsibilities: the obligation to avoid actions that disturb or intrude on the privacy of others, actions that are illegal, or those that violate University policy. In residence halls provided by the institution, the Director of Housing and Residence Life or their designee may authorize entry to and search of a student’s room when such entry is deemed legally justified. Legally, Residence Life administrators may make reasonable searches without a warrant in emergencies for necessary maintenance, inventory, health and safety inspections, or to enforce appropriate regulations that further the educational mission of the institution. Such entry and search is made in the presence of the student(s) whenever possible. If the student(s) cannot be located, another University employee, Campus Security, or a student witness will accompany the person authorized to enter the room. Whenever a Residence Life, Campus Security, or maintenance staff member enter a room when the student cannot be located, a standard note will be left to inform the student that their room was entered. The note will give justification for the entry, who entered, date, time, and, if applicable, what items were confiscated.

During a room search, a resident may be directed to open a closed door, a backpack, a locked drawer or personal storage container (i.e. footlocker, suitcase).

Health and Safety Inspections will be conducted by Residence Life staff regularly.

Room Decoration

Residents are allowed to decorate the walls of their room. If posting things on their wall, residents must use removable tape that does not damage walls. Sheetrock walls should only have push pins used on them. Residents may not use the following materials (please note this is not an all-inclusive list): nails, screws, duct/cellophane tape, double-stick pads and poster putty. No decorations are allowed on the ceilings of the room.

Any damages to paint, walls, woodwork or any other part of the room not recorded on the room inspection at the start of the year will result in repair costs to the resident and/or roommate(s).

Storage

Due to limited space and liability, Texas Wesleyan University does not provide storage for the personal property of students. Residents may store personal belongings in their rooms during times of occupancy, but may not store any personal belongings in common areas. Abandoned property in residence halls will be donated to charity. Contact Residence Life at housing@txwes.edu for details.