Forms and Policies

Utilize this form to transfer budget amounts between accounts or departments, to pay another department for goods, services a donation or transfer an actual expense if an expense has already posted and needs to be charged to another account.

Utilize this form to set up access to view budget and actual expenses in RamLink, to become a PO Initiator and/or to become a PO Approver. This form is signed by your supervisor and submitted to the Controller (CF Module Custodian).

This form is utilized for local mileage reimbursement and general expense reimbursements. (See Employee Travel and Expense Reimbursement for to submit overnight travel) 

This form is utilized by employees and student workers to be reimbursed for expenses $100 or less (in cash at the Cashier's Office.) This form may not be utilized for third-party vendors

Cash advances for travel are available on an exception basis. Cash Advances are allowed for Study Abroad Travel; for faculty or staff who are traveling with students; or faculty or staff who do not hold University P-Cards and for whom regular reimbursement would be an undue hardship.

All disbursements should follow the Requisition - PO - Order - Invoice cycle. For those few payments for which an invoice will not be received, a Payment Voucher may be used. 

Wires are typically limited to Study Abroad (i.e. international payments). 

Use this form to request an Honorarium to a person or organization or a donation to a charitable organization. 

Any payment to faculty or staff is considered compensation and must be included in payroll. This form should be submitted to the Payroll department. 

Any student award (including those to student workers) is considered Financial Aid. Please contact the Financial Aid department with these requests. 

As a non-profit 501(c)(3) organization, we are exempt from certain hotel taxes. 

As a non-profit 501(c)(3) organization, we are exempt from paying sales tax.