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University Publication Policy

To ensure all published information regarding Texas Wesleyan University is consistent and accurate across all communication channels, it is university policy that official publications of the university may not be printed, presented or distributed without approval by the Office of Marketing and Communications.

Submitting Publications for Approval

The Office of Marketing & Communications requires content owner approval before any information is disseminated. Prior to submitting official university publications for approval by Marketing & Communications, all employees are responsible for obtaining written approval from appropriate content owners and forwarding this approval to the creative services manager. To ensure previously approved materials remain relevant, a new approval code will need to be obtained any time a material is updated or reprinted. Content owners are departments responsible for maintaining the integrity of the information being utilized.

For example:

    • Financial Aid - reviews and approves financial aid information
    • Cashier - reviews and approves tuition and fees
    • Registrar - reviews and approves academic information 
    • Admissions - review and approves admission criteria

Content Approval

Once the Office of Marketing & Communications has approved usage, an approval code will be provided for printed material. Please include this code in your purchase order (PO) or purchasing card allocation. Payments for unapproved purchases will not be cleared by the Purchasing Department.

Departments and offices that fail to follow this procedure will be personally responsible for vendor payment and may need to reprint material that does not meet approval standards.

Submitting Content to PWF

If content is being submitted to ProWorkFlow (PWF), an approval code must be attained before the project is submitted. As a reminder, all copy should be final before submitting to PWF for design.